By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Logistics Officer South Sudan Akobo

Akobo, South Sudan

  • Organization: NRC - Norwegian Refugee Council
  • Location: Akobo, South Sudan
  • Grade: Junior
  • Occupational Groups:
    • Logistics
    • Supply Chain
  • Closing Date: 2022-01-19

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.

 

Job Description

 

A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Position:                                          Logistic/procurement Officer   

Reports to:                                     Field Office Coordinator     

Supervision of:                               4

Duty station:                                  Akobo

Travel:                                             100% within project locations

Project number:                            SSFM2201

Duration and type of contract:   12 Months

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. 

  1. Role and responsibilities

The purpose of the FoC is to endure smooth implementation of projects and operations in Akobo Field Office  and therefore, the job holder must be a resident or originated from County / Community

Generic responsibilities (max 10)

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.

  1. Adhere to NRC policies, tools, handbooks and guidelines
  2. Assist with the implementation of the programe portfolio according to plan of action
  3. Prepare and develop status reports as required by management
  4. Ensure proper filing of documents
  5. Promote and share ideas for improvement of the programe function

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

Logistic

  1. Ensure Assets register are filled and records are up to date
  2. Ensure warehouse/store is well arranged
  3. Maintain good use of office generator and ensure its operations as per the schedule
  4. Control and manage efficient use of fuels
  5. Ensure vehicle and speedy boats are in good working conditions.

Procurement

  1. Generate  request for quotations to suppliers through public  advertisement for traders to bid
  2. Preparation of procurement memos and contracts for local procurements.
  3. Processing of procurement orders (POs) for local procurement.
  4. Preparation of suppliers payments and submit to finance to process payments.
  5. Follow up the deliveries of items from the local suppliers
  6. Filing procurement documents
  7. Inform the procurement requester prior to reception of any materials from suppliers.
  8. Ensure suppliers are treated equally, no conflict of interest in collection of quotes.
  9. Provide regular and weekly procurement updates on progress and challenges to supervisors and other team members.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

  • FSL staff in project area and in other NRC offices

Scale and scope of position

Staff:

Numbers and titles of staff directly managed by the post holder, and numbers of staff and daily workers/incentive staff responsible for overall in the unit.

Stakeholders:

Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies)

Budgets:

N/A

Information:

Brief description of the information resources the post holder is responsible for at CO level N/A

Legal or compliance:

Brief description of any legal or compliance responsibility the post holder has (term of employment, vendors, donors)

  1. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

•            Experience from working as a logistic & procurement in humanitarian/recovery context and in context of Jonglei.

•            Previous experience from working in complex and volatile contexts

•            Documented results related to the position’s responsibilities

•            Some knowledge of English and local languages  

Context/ Specific skills, knowledge and experience:

•            Must have Diploma or bachelor in logistic and procurement  or supply chain management

•            Knowledge of the context in South Sudan

•            Knowledge in Community Mobilization or related field.

•            Knowledge of the Local language an advantage,

2. Behavioural competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

  • Handling insecure environment
  • Planning and delivering results
  • Empowering and building trust
  • Communicating with impact and respect
  1. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

•            The Job Description

•            The Work and Development Plan

•            The Mid-term/End-of-trial Period Performance Review Template

•            The End-term Performance Review Template

•            The NRC Competency Framework

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.