Monitoring, Reporting and Coordination Specialist
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women Country Office (CO) in the Kyrgyz Republic (KR) was established in 2012 to support implementation of international and national commitments of the country on gender equality and women’s empowerment, including the CEDAW, the Beijing Declaration and Platform for Action, UN Security Council’s resolutions on women, peace and security, and the Sustainable Development Goals. UN Women CO in the Kyrgyz Republic leverages its mandate of normative support, UN system coordination and operational activities for results in line with UN Women Strategic Plan and the Country Strategic Note.
The Strategic Note of UN Women in Kyrgyz Republic for 2018-2022 defines the following impact results as priority areas for UN Women work at country level: 1) All women and girls live a life free from all forms of violence; and 2) Women lead, participate in and benefit equally from governance systems.
The Monitoring, Reporting and Coordination Specialist under recruitment will have a dual responsibility. On one hand, s/he will be responsible for incorporating monitoring and reporting into programme formulation as well tracking against Strategic Plan targets and for reporting of results to internal and external audiences; and on the other hand, for providing substantive support to inter-agency coordination in the Kyrgyz Republic, led by the Country Representative.
Monitoring and Reporting:
Under the direct supervision of the National Programme Officer of UN Women Kyrgyzstan CO, the incumbent will dedicate 70% of her/his time to the monitoring and reporting functions of the CO.
Support in inter-agency coordination:
Reporting to the UN Women Country Representative, the incumbent will dedicate 30% of her/his time in providing substantive support to inter-agency coordination.
Duties and Responsibilities
Facilitate and substantively contribute to the incorporation of monitoring and reporting into programme formulation
- Guide the process of developing monitoring indicators, monitoring calendars, field monitoring plans and ensure quality assurance processes;
- Contribute to annual work plan monitoring, reviews and reporting;
- Provide technical support to partners in developing Performance Monitoring Frameworks (PMFs), systems and plans, and Baseline Surveys;
- Facilitate the clearance of donor agreements, donor reports (narrative and financial) and partner Agreements (PCA, LoA, UN2UN Agreement).
Contribute substantively to the monitoring and tracking of results against country/regional level targets and UN Women Strategic Plan
- Provide technical support to the National Programme Specialist in developing country programming processes and products, including annual workplans, strategic notes, and programme/ project documents, the preparation of United Nations Development Sustainable Development Strategies Framework (UNSDS) and other UN system joint programming documents;
- Follow up on required action/outstanding issues and report on outcome/result. Alert the supervisor on critical issues to be addressed.
- Coordinate with the Programme Team to ensure that data collection and analysis from field visits are coordinated and standardized across programmes;
- Monitor data from partners on a quarterly basis and provide substantive inputs to regular management briefs to inform decision making;
- Visit partners, along with the Programme Team, to support monitoring of results and planning processes as required;
- Review progress reports submitted by partners and provide feedback to improve quality and timeliness of reporting;
- Monitor the spending of donor funds and other programme expenditures and disbursements;
- Draft and monitor the CO’s Monitoring, Evaluation, and Research Plan.
Facilitate the reporting of results to internal (Senior Management) and external (Executive Board, Donors) audiences
- Facilitate the process of the CO meeting internal and external reporting requirements and deadlines, including annual reporting process;
- Identify relevant evaluation findings, conclusions and recommendations and input them into programme reporting;
- Collect and maintain data for country, regional and global corporate reports, mid-term reviews, and final evaluations.
Provide technical support to the CO in the implementation the UN Women Evaluation Policy
- Coordinate the implementation of UN Women’s Evaluation plan in the CO;
- Provide guidance to programme staff on evaluations;
- Ensure communication between the CO and RO regarding evaluations;
- Coordinate the completion of management’s response to the UN Women Global Accountability and Tracking of Evaluation Use (GATE).
Provide technical support to the Country Representative on inter-agency coordination
- Participate in and provide support to joint inter-agency UN planning processes and similar exercises;
- Prepare briefing materials for the CO on issues to be discussed in the UN and other events and meetings;
- Provide analysis and advice to Resident Coordinator (RC) and the UN Country Team (UNCT) on the gender dynamics and opportunities to support inclusive engagement of women in the development assistance provided by the UNCT;
- Prepare inputs to Common Country Assessment (CCA)/UNSDS and other documents;
- Provide technical support to UNCT in monitoring and reporting and prepare analytical and regular progress reports on UN Women’s programme experiences;
- Provide substantive support and representation at conferences and meetings, joint programme development, joint advocacy and research in collaboration with the Country Representative.
Facilitate knowledge building and sharing:
- Identify and disseminate good practices, lessons and knowledge, as identified through programme implementation, monitoring and evaluation activities;
- Contribute to the development of capacity development tools, including training materials and packages;
- Facilitate capacity building opportunities for staff and partners in the country in the areas of Results Based Management (RBM), Monitoring and Evaluation;
- Promote the awareness and understanding of the shared responsibility of Monitoring and Evaluation (M&E) among all staff members through communication, training, learning and development activities.
- Respect for Diversity
- Awareness and Sensitivity Regarding Gender Issues
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
- Strong knowledge of programme formulation and implementation and Results Based Management
- Strong knowledge of monitoring and evaluation, data collection and analysis, and reporting
- Ability to synthesize program performance data and produce analytical reports
- Strong analytical and report writing skills
- Good knowledge of UN programme management systems
- Strong knowledge of gender equity and women’s empowerment issues
- Strong knowledge of UN system and understanding of inter-agency coordination processes
- Ability to promote and monitor inclusion of gender-specific objectives, indicators, targets and activities in the UN agencies programmes
Key Performance Indicators:
- Timely and quality technical support to the programme team and partners in line with work plan
- Quality and timely systems for tracking/monitoring developed and implemented
- Timely synthesis and submission of quality and accurate reports, briefing notes, etc
- Timely and quality contribution to the UNCT and other working groups and other coordination meetings;
- Quality inputs and technical support to UN agencies;
- Quality inputs to planning processes and reports;
- Quality support to Evaluation processes.
Required Skills and Experience
Education and certification:
- Completion of secondary education is required
- Bachelor’s degree in business/public administration, political or social science, economics, international development studies, gender/women's studies is a strong asset.
- A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.
- At least 6 -years of progressively responsible experience at the national or international level in monitoring and reporting of development projects/ programmes;
- Experience in the United Nations systems and/or inter-agency coordination in an asset;
- Field experience is an asset.
- Fluency in English and Russian is required, knowledge of Kyrgyz language would be an advantage.
- Knowledge of the other UN official working language is an asset;
- Knowledge of Kyrgyz or any other local language would be more relevant here.
All online applications must include (as an attachment) the completed Personal History form (P-11) which can be downloaded from http://www.unwomen.org/en/about-us/employment.
Kindly note that the system will only allow one attachment. Applications without the completed P-11 form will be treated as incomplete and will not be considered for further assessment.