Human Resources Assistant

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting. 

The Directorate of Employment, Labour and Social Affairs (ELS) at the OECD provides advice to OECD governments on how to build more resilient and inclusive labour markets across a range of key policy areas such as active labour market policies, industrial relations, employment protection, minimum wages and vocational training and adult learning. This includes country-specific analyses and tailored policy recommendations to help governments create more and better jobs with a special focus on vulnerable groups, such as the unskilled, long-term unemployed, disabled people, persons with health problems and women with young children. The Directorate’s work involves a mix of analytical and policy-oriented research which is conducted in a dynamic, multicultural environment by a team of highly-qualified and experienced economists.

ELS is looking for an Human Resources Assistant to carry out a wide range of administrative duties in the Management Support Unit (MSU). The selected person will work under the supervision of the Head of MSU and in close collaboration with the other members of the team.

Main Responsibilities

Human Resources (HR) Administration

• In coordination with the Head of MSU, act as the contact point and process actions for the HR programme hires (Young Associates Program (YAP), Young Professionals Program (YPP), Junior Professional Officer (JPO), and national secondement programmes).
• Act as contact point for questions on recruitments, including internships, secondment, staff on loan and temporary staff requests as well as Simplified Recruitment Procedures (SRP), liaising with managers, MSU colleagues and the central Human Resources Team (EXD/HRM); preparing the Memorandum of Agreement (MOA), as required.
• Process approved staff actions and internal staff transfers in the Directorate; update the financial commitments (SEM) as  needed; coordinate probation reports; track acting allowances/annual leave balance; approval of external activities.
• Support with all generic recruitment programmes (Statistician and Assistant positions) and work closely with the Head of MSU, HRM and managers throughout the recruitment process.
• Assist in the administration of recruitment\: preparing kick-off meeting and drafting minutes, preparation of job descriptions, organise interview schedules, coordinate correspondence with candidates and panel members; assist with testing; prepare files for panel members; use recruitment system (Taleo) in various phases of the recruitment process.
• In consultation with the team, follow-up on upcoming end of contracts for trainees and temporary staff members with relevant managers.
• Prepare arrival (onboarding) formalities for all new comers, including Officials, Temporary staff members, Staff on Loans and Trainees, in the Directorate.
• Ensure the ELS organigram is up to date and reflects all necessary staff movement.
• Support the Head of Unit on staff well-being initiatives in the Directorate, including trainings, welcome meetings and the buddy programme.
• Act as contact point for performance review related matters, including technical and process related questions, preparation of documentation for the annual performance evaluation exercise in ELS, produce reports from the performance system (Talent Portal).
• Liase with the ELS timekeeper and act as back-up as necessary on questions related to the use of the HR systems, annual leave and home leave.
• Contribute to the evolution of ELS recruitment practices e.g. efficiencies and development of guidelines for processes; proactive recruitment methods, input to staffing strategies, diversity statistics and reporting.
• Assist organising external trainings and requests, as required, for staff in the Directorate.

Other Duties

• Stay abreast of OECD’s instructions, procedures, policies and practices, as well as corporate Financial and HR management reforms, deadlines, guidelines and best practices, and assist in the implementation of any related reforms.
• In collaboration with members of the team prepare and communicate information, best practice notes and standard operating procedures.
• Liase with the CI, helping to ensure that new staff receive the OECD badge, access to the building and are given appropriate access rights.

Ideal Candidate Profile

Academic Background

• Post-secondary level of education
• A University degree in business, public administration or human resources management will be an asset.  

Professional Background

• At least 1 year of work experience in human resource management in an international organisation or similar work environment
• Some experience in the application of administrative, human resources procedures and policies.

Tools

• Excellent knowledge and experience in the use of Microsoft Office Suite.
• Excellent knowledge of the range of relevant software packages used in the Organisation or the ability to learn quickly.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

Core Competencies

• For this role, the following competencies would be particularly important\: Achievement focus, Flexible Thinking, Client Focus, Diplomatic Sensitivity, Teamwork, Organisational Knowledge, Organisational Alignment,
• Please refer to the level 1 indicators of the OECD Core Competencies.

Contract Duration

• Two year fixed term appointment, with the possibility of renewal.

What the OECD offers 

• Monthly base salary starting from 3 597.97 EUR, plus allowances based on eligibility, exempt of French income tax.  
• Click here to learn more about what we offer and why the OECD is a great place to work. 
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life. 

Selection Process

For retained candidates, written tests/video-recorded interviews and panel interviews are planned for January/ February 2022.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries], irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.