Senior Data Analyst Manager (National Position)

Bangkok

Organization: IRC - International Rescue Committee
Location: Bangkok
Grade: Junior level - Junior
Occupational Groups:
- Statistics
- Information Technology and Computer Science
- Managerial positions
Closing Date: Closed

Background/IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restorehealth, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein,the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Job Overview/Summary:

Primarily based in Bangkok, Senior Data Analyst Manager will work under the direct supervision of Deputy Director Finance and will provide support to Finance and Program Teams on data compilation and consolidation for budget preparation, financial reporting, and training of staff.

He/she is responsible mainly for managing financial data for the budgeting and reporting function (grants and contracts) of Thailand Country Program to ensure timely and accurate financial report and, grant and operating budget preparation, treasury management.

The position is responsible for coordinating with respective teams to obtain and analyze information for budgeting, development of spending plan/forecast, project financial transactions, financial reporting and ensuring project budget and financial data management are reconcilable and provide meaningful usage and in compliance with rules and regulations, policies, and procedures.

Major Responsibilities

I. Manage Data for Budgeting, Reporting, and Analysis:
- Preparation of relevant data for analysis, development, revision and, maintenance of country office Operating Budget and ensure the operating budget is monitored effectively and efficiently within timely manner.
- Gather and analyze information for revision of all grant budget proposals and make sure that all budget line items are allowable, allocable, and reasonable as per Donor requirements.
- Work closely with program staff in preparing and/or revising grant budgets to support new proposals or realignments and ensure the submission is within the timely manner and the adequate coverage of country operating costs and headquarters costs.
- Consolidate and update all grant pipeline information from Program and Finance departments on a monthly basis and to propose and prepare budget revisions as necessary and ensure that spending is carried out according to the plan.
- Preparation of all Budget versus Actual reports monthly in donor currency to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
- Draft donor financial reports and request for funds for review by Deputy Director Finance and make sure the reports are prepared and sent appropriately and within the timely manner.
- Preparation of US federal funding Letter of Credit –LOC report to HQ to ensure accurate appropriate balances are included to facilitate grants implementation.
- Preparation of monthly field expense reports and analyzing the use of unrestricted funding versus approved allocations.
- Draft timesheet planning worksheet and sending it to all country office supervisors and make sure that the cost allocations are allowable, allocable, and reasonable as per Donor requirements.
- Monitoring and preparation of reporting schedules and request for fund.
- Develop and prepare templates for data compilation and consolidation.
- Review BVA spending plans and prepare BVA upload.
- Analyze BVA reports and provide relevant inputs to budget holders.

II. Training:
- Assist in providing training and support for the country office program and operational staff on utilization of template for budget proposal, revision and pipeline and spending plan reports.

III. Other Responsibilities:
- Ensure the completeness of the grants financial documentation of the centralized grant filing system.
- Assist with the internal and external audit when required.
- Perform other duties, as appropriate or requested
- The IRC policies and donor regulations are adhered to.
- Expenses are allowable as per specific donor regulations.
- The charge codes for payments submitted are correct.
- The calculations are correct. (this includes test of the mathematical accuracy of invoices, receipts and supporting documents to payments)
- The relevant supporting documents are attached.
- SUN System / General Ledger and Budget Ledger Processing/Data testing, mapping and cleansing:
- Uploading entries of SUN accounting System changes including chart of accounts, coding, exchange rates, transactions, etc.
- Review field office accounting transactions before uploading it to SUN and ensure that SUN System uploads proceed on time for the monthly closer.
- Ensure a backup and retention procedure is in place and followed for all SUN master files ensuring that all saved on the network drive.
- Review financial data information submitted by field office(s) to identify weakness and problems and to devise correction action
- Provide monthly feedbacks for the Finance staff by email
- Provide feedback remarks on the financial data submitted by field office by review and analyze the monthly spreadsheets from the main and field offices prior to uploading in the SUN System, and Microsoft dynamics 365 System.
- Assist in Cost Allocation and Data Mapping Process

KEY WORKING RELATIONSHIPS:

Reports to: Deputy Director Finance
External: Operations Staff and Program Coordinators and Other Program Staff.
External to IRC: Banking Managers, Donors, and local government staff (taxation and regulation related), External Auditors.

This vacancy is now closed.
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