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HUMAN RESOURCES OFFICER

New York City (United States of America)

  • Organization: UN DPPA-DPO - United Nations Departments of Political and Peacebuilding Affairs and Peace Operations
  • Location: New York City (United States of America)
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Human Resources
  • Closing Date: 2022-02-23

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Org. Setting and Reporting

This position is located in the Executive Office serving the Departments of Political and Peacebuilding Affairs (DPPA) and Peace Operations (DPO). This position reports to the Human Resources Team Lead and to the Senior Human Resources Officer. The Executive Office is part of the Office of the Director for Coordination and Shared Services (ODCSS) which directs and coordinates departmental efforts to ensure the effective integration and management of both Departments.

The Department of Peace Operations (DPO) serves as a center of excellence for peace operations, responsible for preventing, responding to and managing conflict and sustaining peace in countries where peace operations under its purview are deployed, and provides support to other entities on peace and security issues.

The Department of Political and Peacebuilding Affairs (DPPA) focuses primarily on five action areas in international peace and security, ensuring sound analysis and early warning, preventing conflict and engaging in peacemaking, managing political crises and violent conflicts, sustaining peace, and enhancing partnerships. The Department's mandate is to prevent and resolve conflict through inclusive political solution.

Responsibilities

Within limits of delegated authority and reporting to the HR Team Lead, the Human Resources Officer will be responsible for the following duties:
• Proposes and implements departmental decisions on personnel administration issues, evaluates staff needs, develops plans for staffing and is responsible for review and approval of relevant personnel actions including recruitment, separations, transfers, assignments and promotions.
• Consults Directors, and Service and Section chiefs with regard to staffing requirements, advises them on appropriate procedures and ensures implementation of decisions through close liaison with Office of Human Resources (OHR).
• Reviews and proposes departmental human resources practices and policies.
• Reviews and provides appropriate interpretation of the Organization's Staff Regulations, Rules and Practices so as to ensure uniform application of personnel policy.
• Advises and guides staff members concerning the duties, responsibilities and entitlements under the Staff Rules and other administrative instructions.
• Handles questions relating to staff management relations and recommends necessary changes; counsels and assists staff with problems relating to their assignment, career prospects, career development, promotion and other personnel matters.
• Discusses, as required, grievances with individual staff members, supervisors and/or staff representatives, mediates and negotiates solutions.
• Counsels and advises supervisors on staff-related issues as necessary and maintains close liaison with all concerned on all actions relating to recruitment, transfer, promotion, assignment, job classification, rules and procedures, training, working conditions and other matters.
• Meets with departmental staff representatives, discusses and proposes solutions on a variety of subjects relating to staff welfare and conditions of work.
• Organizes, gathers and maintains statistics and prepares reports related to staffing and other personnel matters as required.
• Supervises and reviews the work of the Human Resources Assistants assigned to area of responsibility.
• Provides training to Human Resources Assistants as required.

Competencies

PROFESSIONALISM
• Shows knowledge of several facets of human resources management.
• Shows ability to apply human resources policies, rules and regulations.
• Demonstrates professional competence and mastery of subject matter.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Is motivated by professional rather than personal concerns.
• Shows persistence when faced with difficult problems or challenges.
• Remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZING
• Develops clear goals that are consistent with agreed strategies.
• Identifies priority activities and assignments.
• Adjusts priorities as required.
• Allocates appropriate amount of time and resources for completing work.
• Foresees risks and allows for contingencies when planning.
• Monitors and adjusts plans and actions as necessary.
• Uses time efficiently.

CLIENT ORIENTATION
• Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view.
• Establishes and maintains productive partnerships with clients by gaining their trust and respect.
• Identifies clients’ needs and matches them to appropriate solutions.
• Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.
• Keeps clients informed of progress or setbacks in projects.
• Meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master's degree or equivalent) in human resources management, business or public administration, social sciences, education or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in human resources management, administration or related area is required.

Experience in administration of staff benefits and entitlements based on United Nations staff regulations and rules or similar international entity is required.

Experience with the United Nations staff selection system including approving of posting of vacancies and offer management in Inspira or similar system is required.

Experience in managing large staffing components (200+ personnel) and posts is required.

Experience with sourcing and outreaching platforms is required.

Experience in an Executive Office of a UN Secretariat or similar international entity is required.

Experience in preparing and presenting complex HR analytics to support HR strategies and HR policies is desirable.

Experience as OM Administrator in Umoja is desirable.

Experience in managing posts budgeted by multiple funding sources including regular budget, support account budget and extra-budgetary trust-funds based on voluntary contributions by Member States is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English (both oral and written) is required. Knowledge of French is desirable. Knowledge of another United Nations official language is an advantage.

Assessment

Evaluation of qualified applicants may include a substantive assessment, which may be followed by a competency-based interview.

Special Notice

• The appointment or assignment against this position and renewal thereof is limited to a finite period of one (1) year, due to the assignment of the regular incumbent to another position. Further extension/s will be dependent upon the availability of the post or funds and the return of the incumbent who maintains a lien against this post.

• Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

• Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

• The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

• For this position, applicants from troop and police contributing countries who are found most suitable and recommended for selection will be given due consideration for positions in a peacekeeping operation or Headquarters support account funded position taking into account their contribution to United Nations peacekeeping, in accordance with General Assembly resolutions 66/265 and 67/287. For the latest list of troop- and police-contributing countries, visit the following website: https://peacekeeping.un.org/en/troop-and-police-contributors.

• At the United Nations, all employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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