National Procurement Assistant

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Setting

The FAO Representation office in Armenia under Regional Office for Europe and Central Asia (REU) is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's priority activities in the country. In close cooperation with the Government of Armenia, it ensures a multidisciplinary approach to programmes, identifies priority areas of action for the country. FAO Representation in Armenia supports policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development.

Reporting Lines

A person for this function will be recruited under the project(s), based on FAO HR rules. Under the direct supervision of FAO Representative in Armenia and the overall supervision of Project Manager/Operations Specialist.

Tasks and responsibilities:

• Monitor the process for provision of goods and services for the project;
• Conduct market surveys via available reference resources and databases;
• Prepare and clear tendering documents, such as Invitations for Bids, Requests for Quotation (RFQ), Requests for Proposal (RFP), Request for Interest (RFI), etc and necessary specifications, as well as prepare the contracts for Service providers. Review applications and prepare summary and relevant documents;
• Organize and launch the tenders using appropriate method of purchase according to FAO rules and regulations;
• Organize Local Procurement Committee (LPC) meetings and prepare relevant reports;
• Monitor suppliers’ performance with respect to the quality and timely delivery of goods and services;
• Identify inconsistencies and delays and, when necessary, propose corrective measures to overcome operational constraints;
• Collaborate with inspection and delivery companies;
• Take responsibility for custom clearance of FAO goods delivered and for ensuring that goods are received in good condition.
• Monitor the proper maintenance of local inventory records, their custody and safeguard;
• Monitor the preparation of documents for transfer and handover of equipment in compliance with FAO procurement and assets management procedures;
• Consult with REU/HQ procurement unit if needed;
• Participate in the preparation of periodic and ad hoc reports and ensure their timely submission to project management;
• Provide other financial and administrative support as needed.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in economics, agriculture economics, statistics or a closely related field.
• Three years of relevant experience and strong analytics, research skills.
• Fluency in Armenian and English. Knowledge of Russian is an asset.
• National of Armenia or resident in the country with a regular work permit.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Good communication and writing skills.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.