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Senior Programme Assistant G5, SO Riohacha [Fixed-Term Appointment]

Riohacha (Colombia)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Riohacha (Colombia)
  • Grade: GS-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2022-01-25

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- Provide administrative assistance and support in routine services and activities within Programme thus better able to meet the needs of persons of concern.
- Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
- Provide support to ensure partnership agreements are established in a timely manner, regularly monitored, and reported on, in compliance with established guidelines and procedures included in the framework for implementing with partners.
- Guided by the MFT approach, support the development and implementation of monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
- Contribute to the review and analysis of operations plans, mid-year and year-end reports, ensuring quality assurance and compliance with established policies, guidelines, procedures, and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.
- Assist in ensuring compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
- Use UNHCR¿s corporate tools (e.g., Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation, and reporting, generating data for evidence-based programmatic decisions and analysis.
- Actively contribute to UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.
- Perform other related duties as required.


Education & Professional Work Experience

Years of Experience / Degree Level
- Minimum 2 years relevant experience with High School Diploma; or 1-year relevant work experience with Bachelor or equivalent or higher.

Relevant Job Experience


- Demonstrated experience in Programme Management, Operation Management Cycle, and related processes. Knowledge of Results Based-Management. Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc).


- Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management ¿ Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme. Experience in programme management training and capacity building activities.

Functional Skills

- PG-Programme Management (project formulation, programme cycles and reporting standards)
- PG-Results-Based Management
- DM-Database Management
- PG-Programme Analysis
- IT-Computer Literacy

Competency Requirements

Core Competencies:

- Accountability
- Communication
- Organizational Awareness
- Teamwork & Collaboration
- Commitment to Continuous Learning
- Client & Result Orientation

Cross-Functional Competencies:

- Political Awareness
- Stakeholder Management
- Technological Awareness Language requirements

- Knowledge of English and/or UN working language of the duty station (Spanish).
See below for this postion's Operational Context
======================================================================================================== Colombia continues to be the country receiving the highest number of Venezuelans, with a total of over 1.74 million by early 2021 (representing approximately 37% of the 4.6 million Venezuelans in the region). Additionally, an estimated 845,000 Colombians (including those with dual nationality) have returned to Colombia from Venezuela in recent years, which may include those who return on a temporary basis. According to Migración Colombia, around 56% of Venezuelans in Colombia are estimated to be in an irregular situation and thus more exposed to protection risks. From March 2020 until June 2021, the Colombia-Venezuela border was officially closed to contain the spread of the pandemic, but even after the 2 June 2021 border opening on the Colombian side, Venezuelans continue to enter the country primarily through informal crossing points controlled by armed groups. Such irregular movements come with a heightened risk of violence (especially gender-based violence), sexual exploitation, trafficking and smuggling, child recruitment and family separation.

In February 2021, the Government of Colombia issued a Temporary Protection Status (TPS) that is likely to benefit the 1.74 million Venezuelans already in Colombia as well as those who arrive through official border points over the next two years. The TPS provides a 10-year protection status and access to a full range of rights including healthcare, education, formal employment, and financial inclusion. However, xenophobia against Venezuelans has considerably increased in the last year, and it is projected to worsen with the introduction of the TPS. Misinformation and the perceptions that Venezuelans will take away job opportunities from Colombians, fuel general discontent and makes it even more difficult for refugees and migrants to secure a job. Nonetheless, UNHCR believes that TPS is a very promising pathway for addressing the vulnerable situation of Venezuelan refugees and migrants who are in an irregular situation.

This situation continues to be exacerbated by the COVID-19 pandemic which has had a devastating impact in Colombia, especially on refugees, migrants, internally displaced persons (IDPs) and host communities, some who have lost livelihoods and have been evicted from their houses. Economic and protection concerns, including illegal armed actors who have increased control over communities, taking advantage of COVID-19 and the limited State presence, led to over 136,000 Venezuelans to return to their country.

The UNHCR Sub Office Caribbean region covers the departments of La Guajira, Cesar, Magdalena, Atlántico, and Bolivar. The region has approximately 8 million inhabitants (approx. 17% of the national population). According to Migración Colombia approximately 430.000 Venezuelan refugees and migrants, or 25% of the Venezuelan refugees and migrants of Colombia reside in these 5 departments. Furthermore, a growing number of returnees, with a high percentage of ethnic populations, especially Wayuu.

The Caribbean region has a multidimensional poverty average of just over 30 percent, whereas the national average is 18.1 percent. However, the region is characterized by its diversity, where La Guajira has an average multidimensional poverty of 51,7 percent of its population, and the city of Barranquilla slightly below the national average with 17,4 percent.

There is 403 km of border between la Guajira and Cesar, and Venezuela, with only one formal border crossing (Paraguachon). Due to the geographical conditions, crossing the border at other points is easy, and there is a lot of movement both ways through the over 200 informal crossing points. According to Migración Colombia, there are approximately 1500 Venezuelans entering Colombia through Paraguachon on a daily basis.

UNHCR sub office is based in Riohacha, with a field office in Barranquilla. Beginning of 2022 a field unit will be opened in Maicao, the border town with Venezuela.

The position is based in Riohacha and will focus mostly on work in La Guajira and Cesar, people who speak Wayuunaiki or Japrería are highly encouraged to apply.

The Senior Programme Assistant would normally receive guidance from more senior programme staff in the sub office. The incumbent may receive indirect guidance from other sections and units relevant to the country programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Senior Program Assistant.

S/he is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional, and managerial competencies and UNHCR¿s core values of professionalism, integrity, and respect for diversity.

To find out more information about UNHCR, please visit our website. This position will close on 25th January 2022 at 23:59 (Geneva Time).
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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