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HR Specialist (6 months)

Home Based - May require travel (Home Based)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Remote | Home Based - May require travel (Home Based)
  • Grade: IICA-2, International Individual Contractors Agreement - Mid level
  • Occupational Groups:
    • Human Resources
  • Closing Date: 2022-01-26

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Background Information - Job-specific

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.  UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects.  Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.  


The People and Change Group (PCG) helps UNOPS empower people, driving organisational excellence and managing change across the organisation in order to help UNOPS deliver on its strategic intent.

Functional Responsibilities

  1. Support Talent Management Initiatives

  2. Support HR Policy workstream

  3. Project Management

The HR Specialist  will work in the People stream within the People and Change Group, which comprises HR Policy, Talent Management, Outreach and Learning and Development. The focus of this role will primarily be on Talent Management and HR Policy.  The role will support the workstream's leads and lead the delivery of specific projects and ad hoc work to ensure smooth delivery of PCG projects.


The role will be full time home-based and the incumbent might be requested to travel to HQ occasionally (approx. 1-2 times). Candidates interested in an assignment without mission travel to HQ may also be considered.


The incumbent will be expected to work during the core working hours in Copenhagen Time Zone.


Duties and Responsibilities 


This is a temporary role for 6 months to support PCG’s mission and strategy. The role has a global scope and will play a key role in shaping UNOPS People practices. 


Under the overall supervision of the Policy Stream lead, the main functional responsibilities will include:


1. Support Talent Management Initiatives 

Contribute to implementing Talent Management projects, in areas such as Succession Planning,  Senior Recruitments, Performance Management, Career Development and Diversity and Inclusion.


Provide SME advice in the area of Talent Management, including to senior management and other relevant stakeholders on HR matters.


Lead initiatives around capacity building of global workforce for People  initiatives, incl. design, planning and facilitation of thematic training/ workshop as required


2. Support HR Policy work stream

Provide HR policy advice to HR professionals and to managers in PCG.


Coordinate the implementation of HR projects assigned to the HR Policy stream.


Draft communication materials on HR decisions, HR policy changes, HR initiatives or other related topics and communicate those to management and personnel, providing guidance as needed


Conduct needs assessments, review of best practices, and other analysis in order to provide guidance on HR policy changes or application for personnel management, assessing and anticipating HR needs to provide value-added consultative service to management on human resource-related issues.


Review HR processes from a compliance point of view.


Draft replies to audit questions or opinions.


Coordination of key activities among key stakeholders. Act as a focal point to other relevant HR Units as needed.



3. Project Management

Ability to prepare/follow a project outline, including but not limited to setting relevant and achievable milestones and indicating required resources etc. Actively drives projects and ensures the milestones are met in line with the set performance indicators.


Ability to lead projects, which would include collaboration with various global stakeholders and internal PCG teams.


Provide communication material and design campaigns around Talent Management Projects.


Apply and maintain HR analytic parameters and data to inform decision making.



Impact of Results 

The effective and successful achievement of results by the Human Resources Specialist directly affects the capacities and performance of PCG.These affect client satisfaction as well as the readiness and capabilities of the human capital, to effectively develop and implement the programmes and projects of UNOPS. 


Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

Advanced University degree in Human Resources management, Business Administration, Law, social or behavioral sciences or related field

Or a First University degree in related fields combined with 2 more years of relevant experience. 

Experience:

A minimum of 5 years of human resources experience (or 7 years with a First university degree)

Some experience in UN system organizations is required.

Track record of providing HR advice, services and/or managing HR projects, and/or providing HR legal services is required. Experience in an international, public or corporate organization at the national and/or international level is highly desirable

Proficiency in the usage of computers and office software packages (such as G Suite) as well as web-based management systems.

Language Requirements:

Fluency in English is required.

Working knowledge of another, official UN language (French or Spanish) is desirable.


Contract type, level and duration

  • Contract type: ICA
  • Contract level: I-ICA 2
  • Contract duration: 6 months
  • The role will be full time home-based and the incumbent might be requested to travel to HQ Copenhagen occasionally (approx. 1-2 times). Candidates interested in an assignment without mission travel to HQ may also be considered.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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