Monitoring, Evaluation and Reporting Specialist (1 position) Level: SB4/III (For Nepalese Nationals only)
Enhancing Access to Justice through Institutional Reform Project-II (A2J-II) implemented under Nationally Implemented Modality (NIM), is the second phase of the Access to Justice project closed in 2021. . Under the overall leadership of the Ministry of Law, Justice and Parliamentary Affairs (MOLJPA), the project will be implemented jointly and in a close partnership with UNDP Nepal.
The A2J Project II aims to enhance access to justice for women and other marginalized communities by strengthening the integrated legal aid services and criminal justice system in Nepal. Furthermore, the project focuses mainly on supporting the implementation of integrated legal aid frameworks by establishing necessary frameworks to deliver justice at the local level, strengthening justice sector institutions to provide effective remedies to protect and promote the rights of women and marginalized groups as per the national and international commitment and empower women, and other marginalized groups, in particular Dalit, PWD, LGBTIQ + and Poor ones to claim their rights and participate in judicial governance/civic life.
The project will be implemented in close coordination and partnership with government stakeholders at the federal, provincial, and Local levels. The Attorney General Office, Justice sector actors, Nepal Bar, Province, and Local Governments including Judicial Committees will be the partners to work in a coordinated manner to achieve the overall goals of the project.
The Project aims to be implemented in four provinces namely, Sudurpaschim, Karnali, Province No.2, and Province N0. 1. The districts and local levels will be selected through a rapid mapping exercise.
The M&E Specialist will work directly under the supervision and guidance of National Programme Manager and will assist in developing plans, capturing learnings, and preparing periodic reports of the Project. The incumbent is expected to spend a significant proportion of time supervising and maintaining the quality of works done under the Project. Besides this, s/he should also be responsible to establish and maintain coordination with the concerned implementing partner(s) for effective implementation of the Project activities and the timely achievement of its objectives. The incumbent will not only establish and operate going field activities and initiatives but will coordinate field visits from development partners, implementing partners, and UN officials and will generally be responsible for ensuring that local-level initiatives and activities are communicated to central level actors, both at UNDP and within the Government.
Duties and Responsibilities
The overall responsibilities of the assignments are to:
- Provide technical support to prepare the overall Monitoring and Evaluation and reporting frameworks and systems;
- Develop a necessary system to constantly track down the results for overall oversights for a better quality of the projects and ensure good documentation by developing Recording and Reporting Forms and Formats
- Lead the capacity building efforts of the partners on planning, monitoring, evaluation, and reporting;
- Lead the review of Programme /Monitor, Evaluation and Reporting/Communication to systematically document lessons and good practices
- Support to prepare Monthly, Trimester, and Annual Reports of the project ensuring the necessary level of quality;
- Mainstream gender and social inclusion in planning, monitoring, evaluation as well as reporting by devising necessary forms and formats
1. Provide technical support to prepare the overall Monitoring and Evaluation and reporting frameworks and systems;
- Provide strategic support to the NPM and others as required for the Project planning based on Project document, Annual work plan (AWP), and quarterly work plan backed up with M&E / Result frameworks;
- Update the tracking tools to monitor the Project activities at the federal, provincial and local levels;
- Update as necessary Monitoring and Evaluation plans, consistent with the annual M&E framework, in consultation with all the coordinators including NPM;
- Update the progress and provide timely analysis to develop and update the Project overall strategic framework, impact chains, and intervention logics;
- Assist the Project management team in developing sector-wise work plans, overall monitoring framework including capturing of learnings and achievements;
- Assist professional staff in preparing Indicator protocol sheets (indicator description/ profile) of each project indicator mentioned in RRF;
- Develop a comprehensive baseline of basic services and socioeconomic conditions in the target areas and collect periodic data and information against the baseline to assess and report on the overall progress of these areas;
- Coordinate process of the Project target setting in County Office Annual business Plan / integrated Work Plan (IWP), Result tracker, and Annual M&E framework preparation;
- Take the lead in developing monitoring evaluation and monitoring tools and process;
- Coordinate with Monitoring and Evaluation Unit of the UNDP Country Office and get corporate guidance and updates on the policy and guideline on M&E;
- Strengthen systems and tools, and training materials to orient the concerned authorities of the implementing partners' personnel.
2. Develop necessary system to constantly track down the results for overall oversights for a better quality of the projects and ensure good documentation by developing Recording and Reporting Forms and Formats
- Develop and implement an effective M & E mechanism for program activities;
- Establishment of an internal control system and Standard Operating Procedures in Results Management and control of the workflows in the team;
- Ensure quality control of results (from formulation to implementation and to closure) to achieve the stated program results;
- Develop appropriate formats and monitoring toolkits for collecting data from different sources;
- Develop effective intranet and the sound database systems of the Project;
- Ensure any disparities between planned and actual outputs are addressed;
- Facilitate review of progress on a quarterly basis and ensure problem-solving through remedial actions; and
- Provide technical guidance for the implementation of the M&E plan, through training and other on-site support;
3. Support to Programme Review/Monitor, Evaluation and Reporting/Communication to systematically document lessons and good practices
- Design and conduct a system for field visits, and data verifications in order to ensure that the quality of information that partners are reporting is accurate, timely, and relevant;
- Facilitate regular field monitoring visits to the Project locations areas through closely working with regional field coordinators for community mobilization activities and conducting a qualitative and quantitative assessment of the implementation status;
- Support for the field level monitoring be undertaken by the Project, implementing partners, and UNDP;
- Assists in liaising with development partners in close consultation and coordination with the Project teams in resolving any issues related to results;
- Take the lead role in organizing and facilitating the final Project evaluation, work closely with the monitoring team for communication and public information activities and establish the link to the entire outcome and input for the effective implementation of the Project, undertake other related tasks as instructed by the supervisor;
- Organizes and leads the review process of Project results on a regular basis in close consultation with the Project teams and concerned implementing partners.
4. Support to build the capacity of the partners on planning, monitoring, evaluation, and reporting
- Need identification of capacity gap of the concerned stakeholders and implementing partners at the central and local level and coordinate closely to enhance their capacity in planning, monitoring, and evaluation;
- Provide technical support to the implementing partners and local framework of the program to strengthen their monitoring and evaluation systems;
- Organize training and briefing sessions to staff on monitoring and orient them on corporate requirements on data collection including gender, sex, and social group disaggregation, and reporting requirements;
- Ensure the Project activities are planned and implemented in a gender-sensitive and inclusive manner and that all implementing partners are sensitized and trained in monitoring and reporting of gender and social inclusion sensitive results;
- Supervise the Monitoring and Evaluation Officer on day to day work;
- Undertake any other duties as assigned by the National Programme Manager.
5. Support to prepare Monthly, Trimester, and Annual Reports of the project ensuring necessary level of quality
- Collate and compile A2J’s progress reports on activities, outputs, and outcomes from the implementing partners and team members;
- Analyze the data and information, prepare monthly progress reports on the major activities and submit to NPM, and others as per the necessity of the Project;
- Producing monthly, quarterly and annual reports including other relevant sectoral reports as the need of the Project under the guidance of NPM;
- Accuracy and timely submission of reports.
6. Mainstream gender and social inclusion into planning, monitoring, evaluation as well as reporting by devising necessary forms and formats.
- Develop activity log sheet to track disaggregated data to reflect in the planning cycle;
- Highlight GESI related results in monitoring and evaluation plan and reflect them in the reporting;
- Ensure GESI consideration in work station, communication, and personal behavior.
IV. Impact of Results
- The legal aid system is strengthened and made readily available for women, people with disability, and marginalized people at the provincial level;
- Coordination and collaboration between all the justice sector stakeholders for the effective functioning of the legal aid system is ensured;
- Gender and social inclusion are mainstreamed into planning and programming at the province level and strengthen legal aid outreach for women.
- Demonstrated high moral integrity by modelling the UN’s values and ethical standards, sound political judgment as well as diplomacy, impartiality and discretion and proven capacity of initiative, discretion and leadership;
- Displays cultural, gender, religion, race, nationality and age sensitivity;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
- Strong knowledge of Results-Based Management, project cycle management;
- Proven ability to conceptualize, develop, plan and manage human rights interventions as well as transfer of knowledge and skills;
- Good interpersonal skills with experience of networking with partners at all levels and knowledge of technology and usages of computer applications;
- Good understanding of legal aid, access to justice-related stakeholders and issues;
- Ability to establish priorities and to plan, coordinate and lead work of others, ability to make timely decisions;
- Displays cultural, gender, religion, race, and age sensitivity and adaptability and capacity to work effectively in the multicultural environment;
- Ability to coach, mentor, motivate and develop staff and encourage good performance;
- In-depth knowledge of results-based planning, monitoring, reporting, evaluation & programme management;
- Willingness to undertake regular travel to pilot districts, build partnerships with local actors, monitor Project activities and report back to central level programme officials with concise analysis and advice.
- Development and Operational Effectiveness
- Ability to lead strategic planning, results-based management and reporting;
- Ability to lead the formulation, implementation, monitoring and evaluation of the law and governance-related project;
- Ability to implement new systems and affect staff behavioural/attitudinal change;
- Management and Leadership
- Builds strong relationships with clients, focuses on impact and results for the client and responds positively to feedback;
- Consistently approaches work with energy and a positive, constructive attitude;
- Effective communications skills and ability to establish good working relationships with national and international interlocutors;
- Demonstrated openness to change and ability to manage complexities;
- Ability to work and act under pressure and with discretion in a politically sensitive, fast-paced environment with a minimum of comfort;
- Ability to travel under harsh conditions within the country whenever required.
Required Skills and Experience
- Master’s degree in Management and Administration, Social Sciences, Economics, communications, and Statistics or other relevant fields;
- At least six years of relevant experience in developing project monitoring and evaluation, preferably in the government or international institutions;
- Proven experience in designing M&E and reporting systems and conducting evaluations;
- Proven ability to produce analytical reports with quantitative data analysis;
- Proven ability to organize and present information in an effective manner;
- Sound knowledge of gender and social inclusion issues and analysis;
- M &E experience in UNDP and/or other international agencies is desirable;
- Excellent report writing skills;
- Experience in the usage of computers and office software packages (MS Word, Excel etc.) and advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
- Fluency in English and Nepali, both written and oral, at a professional level is essential;
- Knowledge of any of the local languages will be an added advantage.