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Senior Programme Assistant - Lica 5 Brasília, Brazil

Brasilia (Brazil)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Brasilia (Brazil)
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2022-01-26

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This UNOPS position at LICA5 level is advertised and open to all applicants.
All candidates must meet the essential minimum requirements of the position and non-Brazilian candidates must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country. 1. Organizational Setting and Work Relationships

The position is based in the UNHCR Representation in Brasília and provides support to all programmatic activities in the country.

The Senior Programme Assistant (LICA 5) will work under the supervision of the Programme Officer. The incumbent will also receive guidance from other sections and units relevant to the country/region programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Senior Program Assistant.
S/he is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement requirements. The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Provide administrative assistance and support in routine services and activities within Programme thus better able to meet the needs of persons of concern.
- Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
- Provide support to ensure partnership agreements are established in a timely manner, regularly monitored and reported on, in compliance with established guidelines and procedures included in the framework for implementing with partners.
- Guided by the MFT approach, support the development and implementation of monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
- Contribute to the review and analysis of operations plans, mid-year and year-end reports, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.
- Assist in ensuring compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
- Use UNHCR¿s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
- Actively contribute to UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Not specified

Relevant Job Experience
Essential
Demonstrated experience in Programme Management, Operation Management Cycle and related processes.
Knowledge of Results Based-Management.
Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc)

Desirable
Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management  Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme.
Experience in programme management training and capacity building activities.

Functional Skills
*IT-Computer Literacy
PG-Programme Management (programme cycles and reporting standards)
PG-Results-Based Management
DM-Database Management
PG-Programme Analysis
(Functional Skills marked with an asterisk* are essential)

Language Requirements
Good Knowledge of English language in addition to Portuguese language.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. A competitive compensation and benefits package is offered. Remuneration starting at BRL 137,518 (gross salary annually). For information and details on UN salary please access the web page of the International Civil Service Commission at https://www.un.org/Depts/OHRM/salaries_allowances/salaries/gs.htm

No late applications will be accepted. Only shortlisted candidates will be contacted who may be required to sit for a written test and oral interview.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

UNHCR is committed to diversity as well as creating an inclusive working environment for its entire workforce. Applications are welcome from all qualified candidates. UNHCR is committed to diversity and welcomes applications from all qualified candidates without distinction on the grounds of race, color, sex, national origin, age, religion, disability, sexual orientation and gender identity. All applications will be treated with the strictest confidentiality.
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See below for this postion's Operational Context
======================================================================================================== Operational Context

The incumbent of this position is expected to provide programmatic support for the implementation of activities. Therefore, she/he should have solid planning and organizing skills and experience in result-based management multi-functional implementation and monitoring, reporting and coordination (preferably in refugee and / or humanitarian context) and stakeholder management skills. She/he  may be requested to liaise with other UNHCR offices in the country on the implementation of shared activities. Given the broad spectrum of internal and external interlocutors the incumbent should have a team- work and collaboration as well as communication skills.
The position include financial transactions for which strong analytical skills and attention to detail is required as well as capacity to work independently with tight deadlines. The operational context may entail the need for the incumbent to undertake field missions in areas where UNHCR and partner organizations operate.
Educational background and/or work experience in Project Control, Risk Management, Administration, Finance and Supply is an asset. The closing date of applications is 26 January 2022 (23:59 Geneva time).
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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