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Associate Reporting officer


  • Organization: UNV - United Nations Volunteers
  • Location: Sudan
  • Grade: Level not specified
  • Occupational Groups:
    • Communication and Public Information
    • External Relations, Partnerships and Resource mobilization
    • Documentation and Information Management
  • Closing Date: 2022-07-05


Mission and objectives

UNHCR, the UN Refugee Agency, was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country ( The UNHCR operation in Sudan serves different refugee groups, including people from South Sudan, Eritrea, Ethiopia, CAR, Chad, Yemen and Syria, but also internally displaced people, asylum-seekers and stateless individuals through a network of sub- and field offices as well as its Representation in Khartoum. UNHCR focuses on the protection and assistance to these groups in close coordination with national authorities and in partnership with UN and non-UN agencies as well as the civil society.


• As an active UNHCR team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNHCR and its beneficiaries in the accomplishment of her/his functions, including: o -Reports and inputs as stated above are submitted regularly and on-time. o -Networks are established or expanded, engagement is secured. o -Other tasks assigned are completed in a timely and accurate way. • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Task description

Under the direct supervision of Head of Sub-office, the UN Volunteer will undertake the following tasks: • Draft fact sheets, thematic notes, situation reports, briefing notes, background material, talking points, press releases and articles. • Assist the implementation of a strategic outreach to key target groups that generates moral, political and financial support for UNHCR’s operations from external partners (e.g. the interested public, governments, partners, corporations, VIPs, the media, academia and refugee groups). • Assist in the dissemination of information to internal and external audiences, by keeping mailing lists up to date, and disseminating key documentation and information to support the country operation and corporate communication processes and priorities. • Support the organization of events and visits to field operations and mainstream AGD standards as well as promotion as volunteerism for development wherever possible • Support the implementation of physical UNHCR visibility. • Organize input for digital content (including coordinating multi-media production) for UNHCR’s and volunteer partner websites and social media platforms • Assist with networking and relationship building with individuals and local organizations dedicated to volunteer work for refugees and IDPs as well as with the engagement of influencers such as VIPs by providing relevant information on UNHCR operations, organizing briefings, bilateral meetings and responding to relevant queries. • Consolidate information on UNHCR’s country operations and identify appropriate messages for campaigns and joint messaging with other agencies, including UNV. • Propose and develop, in close coordination with the Head of Sub-office, innovative outreach formats, especially targeting local volunteer initiatives and other civil society actors in the new era of Sudan. • Keep abreast with all developments in the assigned area and maintain working relationships with NGOs, UN agencies and government as appropriate; • Support Head of Sub-Office, including communication with partners, planning meetings, setting agendas, preparing talking points and presentations, and taking minutes of meetings; • Draft donor reports and briefing notes, and provide inputs to response plans and strategies, and other key external documents; • Assist in gathering, consolidating and analysing inter-agency data and information on indicators in all sectors to support gap identification and prioritization for the Inter-Agency State Coordination Mechanism; • Assist in presenting accurate and attractive data and information management products; • Liaise with technical sector colleagues (Protection, Education, WASH, Health and Nutrition, Livelihoods, Programme, Supply, and other units) on operational or strategic issues as required, and for reporting and presentations; • Meet and brief visitors on UNHCR and inter-agency activities, where necessary together with appropriate specialist/ programme officers; • Perform other related duties as required. Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.