Project Administrator

The International Maize and Wheat Improvement Center, known by its Spanish acronym, CIMMYT® (www.cimmyt.org), is a not-for-profit research and training organization with partners in over 100 countries, and through offices in Africa, Asia and Latin America. Through strong science and effective partnerships, we create, share, and use knowledge and agricultural technologies to increase food security, improve the productivity and profitability of farming systems, and sustain natural resources in developing countries. We participate in an extensive global network of people and organizations who share similar research and development goals, including the public and private sector, nongovernmental and civil society organizations, farmers, and the development assistance community.

CIMMYT is hosted by World Agroforestry (ICRAF), a member of the CGIAR that is headquartered
on United Nations Avenue, Nairobi, Kenya.

We invite you to learn more about CIMMYT and World Agroforestry by accessing our web sites:
www.cimmyt.org and www.worldagroforestry.org

The position holder will offer administrative support to ensure that the project achieves its goals and objectives.

The duty station will be in Nairobi, Kenya.

Duties and Responsibilities:

• Administrative support
  • Support the AVISA Project manager in communicating with AVISA project partners
    as well as coordinating events and meetings with partners.
  • Provide administrative support to AVISA project staff, including but not limited to, recruitment of local/field staff, expense reimbursements, travel logistics, meeting logistics, procurement, etc.
  • Support the project manager in organizing project events.
• Financial Support
  • Support in the development and management of AVISA sub-grants.
  • Review and verify requests for advances, payments and expense reports for project partners and staff.
  • Design user-friendly expense reporting tools and support in collation of fund utilization certificates.
• Project Monitoring and Reporting Support
  • Support project documentation archive and knowledge management.
  • Liaise with project partners to ensure timely development of coherent plan of work and budgets.
  • Support in monitoring realistic execution and delivery of project outputs against target milestones.
  • Support the project manager in collating technical and financial reports from respective partners at agreed frequencies for timely submission to the donor.
• Other Responsibilities
  • Maintain an internal communication mechanism among project partners and Regional office administrative management.
  • Carry out any other duties to reinforce effective and efficient project administration as may be assigned by Supervisor.

Requirements:

• Bachelor’s degree in Project Management, Knowledge Management, Business Administration, Monitoring and Evaluation or any other related field.
• 2. 5 years with good knowledge of theories, practices, and procedures in project partnership, financial, monitoring, and knowledge management.
• Proficiency in written and fluency in spoken English is a MUST.
• Proficiency in standard software such as minor programming using macros, mail merge, designing customized reports, developing audio visual presentations and advanced skills in Windows Operating System, LAN, and Internet.
• Work experience in Program/Project Management and Administration.
• Good computing skills; EXCEL, MS-Word, PowerPoint, MS-Project, Web Management etc.
• Ability to work respectfully and inclusively in a diverse, multicultural, multidisciplinary work environment.
• Exhibit the following competencies: Client Orientation, Critical Thinking, Communication, Problem Solving and Decision-Making and Teamwork.

Terms of Offer

This is a Locally Recruited Staff (LRS) position. ICRAF offers competitive remuneration in local
currency, commensurate with skills and experience. The appointment will be for a period of 2 years, inclusive of a 6-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.

How to apply:

Send your application to: https://www.worldagroforestry.org/working-for-icraf Applications will be considered until 20 February 2022. CV and Cover Letter should be in PDF and Labelled with the applicants First and Second Names only.

Please note that only short-listed applicants meeting the job requirements will be contacted.