Months of escalating Russian hostility towards Ukraine have culminated in a concerted invasion of the country and the launch of military attacks across multiple cities in Ukraine, with a view to destabilize the country and provoke a change in government. Fleeing insecurity, Ukrainians are travelling west, with Poland establishing 8 reception centers along its border with Ukraine, for an estimated 1 million arrivals.
Between February 7-23, 2022, an IRC team undertook a scoping mission covering Poland and Ukraine to better understand the context, humanitarian and civil society landscape, and anticipated service gaps in the event of an escalation of conflict in Ukraine and consequent displacement into neighboring Poland. As of February 24th, the IRC has pivoted to an emergency response, and have identified partner agencies in Poland and Ukraine to facilitate immediate assistance that can be used where it is the most needed. Simultaneously, IRC/partners will launch a rapid needs assessment to better understand the humanitarian needs in both Poland and Ukraine and how IRC can complement partner response services either in breadth or scale
This position will be based in Vinnytsia and Lviv, with occasional travel to other locations in Ukraine as permitted and occasionally to Rzeszow Poland, and other locations. As this is a fluid and rapidly changing context, the location of this position and length of assignment may change based on the needs of the program.
Scope of work
The Humanitarian Access, Safety & Security Manager (HASSM) supports the safe, effective and efficient access to and by people in need for humanitarian assistance, in line with humanitarian principles, through information and procedure management, direct support to staff, negotiation and liaison, and monitoring. The HASSM is responsible in Ukraine to monitor the overall security situation, enforce security regulations and provide sound and timely advice to IRC Ukraine staff and management.
Safety and Security Management Planning
•Provide technical support to the Emergency Team Leader on all policies, procedures, guidelines and planning for staff safety, operational security and program continuity in Ukraine;
•Evaluate, review, and update the Ukraine Security Management Plan on a regular basis. Reference and ensure compliance to IRC Security Management Framework within the SMP and all annexes.
•Work with the Emergency Team Leader and HASC to develop, consolidate and implement operating procedures and contingency plans;
•Evaluate, review and update the hibernation and evacuation plans for all IRC offices and residences in Ukraine and ensure that practical preparations are in place and known to all staff involved;
•Lead on the risk assessment processes of contracted and prospective offices and residences. Follow up on actions to be taken to ensure compliance with safety and security standards.
•Undertake continual assessments of equipment, and the protocols by which that equipment is used, to ensure that minimal conditions for security are being met.
•Provide and implement best possible solutions for use of equipment to facilitate communication between staff, including here proposing safe alternative means of communication and equipments,
Monitoring, Analysis and Supervision
•Identify, establish and manage context appropriate approach to ensure IRC facilities are secure
•Compile and submit monthly security reporting that track incidents and trends within the IRC’s area of operation. Submit daily contextual updates as needed to the TL, HASC and RSSD
•Work closely with IRC teams in Field Offices in Ukraine to ensure all incidents and accidents are followed up with an official written report, which is then shared with relevant stakeholders and filed appropriately. Ensure also that final incident reports are provided when IRC is closing the case.
•Coordinate regularly with the HASC and RSSD on Humanitarian Access and security, and fulfill reporting requirements to the region.
•Collect and compile all security reports for IRC Ukraine.
Security Training and Orientation
•Provide a development plan with precise capacity building method to the Safety and Security team.
•Provide regular trainings for IRC staff on security preparedness, prevention and response. Training(s) may include Standard Operational Procedures (SOPs); Contingency Plans (CPs); Security Management; Incident Reporting; Prevention and Response Mechanisms; Communications protocols, etc.
•Working with the HR focal point on reviewing, updating the IRC Ukraine Security Information package for new hires and visitors.
•In consultation with the Regional Security Capacity Building Coordinator, develop and deliver training, coaching and advice for staff and partners addressing humanitarian access issues
•Strengthen and expand the capacity of field teams in order to prepare and respond in a timely manner to emerging emergencies
•Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions including staff development plans.
•Lead with commitment, integrity and accountability the “IRC Way” – Global Standards for Professional Conduct - and ensure adherence.
•Identify barriers to access and support program teams in developing mitigation strategies
•Provide technical support to program teams in assessing the suitability of establishing operations in new locations
•Develop ongoing relationships with local authorities as needed and other power brokers within.
•Promote and support integration of humanitarian access approaches into program design and implementation
•Constantly monitor available sources to collect, compile and report information including incidents and trends pertinent to humanitarian access in areas of operations
•Support key field management teams to develop and implement community engagement strategies that promote acceptance and access.
Reporting relationships and coordination
Reports to: Emergency Team Leader and Humanitarian Access & Security Coordinator (HASC), Ukraine
Supervises: Safety, security and access staff as necessary as program expands.
Key Interfaces: Emergency Response Team and other relevant staff as necessary with program expansion.
•A minimum of 3 years of non-profit or NGO work experience within international humanitarian assistance programs with demonstrated capabilities in planning, organizing and executing security operations in the field.
•Understanding the humanitarian principles, code of conduct and specific sub-sector work linked to NGO field and operations contexts.
•Advanced knowledge in communications technology, including, satellite communications, cell phone mediums, etc.
•Strong experience as a trainer; ability to develop, implement, facilitate and impart learning to a wide range of audiences.
•Ability to gain a precise understanding of the various local, regional, country and international policies, operational positions and interactions, providing clear dynamic briefings and analysis of given and unfolding security and political situations when they occur.
•Regional experience strongly preferred
•Previous NGO security management an asset.
Languages Requirements: Fluency in Ukrainian and English. Polish is a plus
Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.