Accountant (Account Payable – Supplier)

Reference number: 2145
Job status: In-progress
Job category: Local Position
Duty station: Home-based, Indonesia
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

Overview

The accountant will be responsible for processing payment of invoices from suppliers and maintenance contractors. Key result areas: payment of invoices from vendors/suppliers and maintenance contracts are processed on time, accounts payable and advances to suppliers are analyzed and maintained regularly, the schedule of monthly accruals is maintained and updated, and vendor/supplier inquiries are promptly answered.

Duties and responsibilities

1.Process supplier payments

• Review and journalize all invoices from vendor with and without purchase orders and ensure complete documentation.
• Perform Journal Imports for all purchase orders/ensure correct matching of invoices to purchase orders and good received notes.
• Coordinate issues related to purchase orders with Purchasing Unit.
• Review and post all prepayments to the correct supplier account.

2.Balance sheet reconciliations

• Prepare and analyze the balance sheet reconciliations/schedules of allocated receivable and payable accounts and follow up on long outstanding balances each month.
• Record the foreign exchange that appears in the accounts receivable/payable accounts and match off the transactions.
• Follow up any outstanding balance.

3.Audit

• Prepare and submit audit schedules in a timely manner.
• Respond to audit queries in a timely manner during both external and internal audit.
• Act as key contact support for both internal and external audits.

4.Internal controls

• Implement internal control systems that ensure CIFOR-ICRAF attains its objectives and produce accurate and reliable data for decision making.
• Ensure compliance to policies and safeguarding of CIFOR-ICRAF assets.

5.Other responsibilities

• Perform any other tasks assigned by the Assistant Finance Manager-Accounting CIFOR-ICRAF and the supervisor.
• Identify and take action to mitigate potential risks within the work area.

Education, knowledge and experience

• University education in accounting with more than three years of relevant experience
• Experience in financial and accounting services
• Experience in project or cost accounting
• Fluent in written and spoken English
• Experience with financial software applications, including familiarity with UNIT4 Agresso Business World System.
• Strong computer skills in word processing, database and other relevant office applications.

Personal attributes and competencies

• Strong analytical skills
• Competent in personal organization and priority setting, with the ability to work efficiently under time pressure and to manage multiple priorities.
• Initiative, capable of working independently, and an effective team player.
• Good interpersonal and communication skills, with the ability to interact effectively with people in a multidisciplinary and multicultural environment.
• Experience working with a wide and diverse network of groups and individuals.

Terms and conditions

• This is a locally recruited position. CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience.
• The appointment will be for one year, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be in Bogor, Indonesia. To apply, please visit our career site at: http://www.cifor.org/careers To learn more about CIFOR-ICRAF, please visit our websites at: https://www.cifor.org and www.worldagroforestry.org CIFOR-ICRAF is an equal opportunity employer. Staff diversity contributes to excellence.

Application process

The application deadline is 07 Apr-2022
We will acknowledge all applications, but will contact only short-listed candidates.