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Deputy Director of Grants and Accountability

Aden

  • Organization: IRC - International Rescue Committee
  • Location: Aden
  • Grade: Senior
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Monitoring and Evaluation
    • Managerial positions
    • Grant writing
  • Closing Date:
The IRC Yemen began its programs in October 2012. The country has been engaged in an armed conflict since 2015 and is regularly characterized as the world’s largest humanitarian crisis. Infrastructure has been destroyed by years of war and 67% of the population needs humanitarian assistance. Currently IRC Yemen is operating in eight governorates in the south and north of Yemen through direct programming and local partnerships in Health, WASH, Nutrition, Economic Recovery and Development, Education, Child Protection, and Women Protection and Empowerment sectors. 

Position overview
 
The Deputy Director of Grants & Accountability (DDGA) is responsible for the strategic direction, leadership, and quality assurance of all grants, monitoring & evaluation (M&E), client responsiveness & accountability (CRA), and partnerships functions in the Yemen country program. This is a senior leadership position with significant management responsibility and serves as a member of the Senior Management Team (SMT). 

The position ensures timely and effective management of a $50 million USD+ multi-donor grant portfolio and will lead the process of identifying funding opportunities, writing winning proposals, and overseeing post-award management and donor engagement. S/he will ensure high-quality data collection, oversee the routine application of evidence and learning in program design, and promote the development of equitable partnerships with Yemeni NGOs and local authorities. This role also provides leadership support to client engagement and accountability efforts through strengthening actionable feedback mechanisms and supporting safeguarding initiatives.     

Based in Aden, the DDGA reports to the Country Director and directly manages the Grants Coordinator, MEAL Coordinator, and Partnerships Coordinator. S/he will also have partial management responsibility for the Gender Equality & Safeguarding Manager on program quality issues. This position has close working relationships with the Deputy Director of Programs and members of the regional support team.

Responsibilities

Departmental Leadership and Staff Management
Provide strategic leadership of the Grants, MEAL, and Partnerships departments. Promote integration and alignment across the three teams, particularly ensuring that program development and MEAL continually inform each other. 
Ensure clear delineation of roles and responsibilities, reporting lines, and logical portfolio allocation for all team members.
Develop cohesive teams through regular department meetings, individual meetings, and the promotion of a collaborative working environment.  
Coordinate performance management within the department and ensure a culture of high performance through staff engagement and accountability. 
Oversee recruitment of new staff as required. Ensure comprehensive onboarding and training for new hires. 
Ensure all departmental communication is constructive, clear, and organized.
Ensure an information management and filing system exists and is maintained by the Grants, MEAL, and Partnerships teams. 

Business Development and Grants Management
Identify new funding opportunities by monitoring and analyzing donor strategies and funding trends. Research and advise the DDP and CD on the benefits and risks of pursuing different funding streams in line with the country program’s Strategic Action Plan. 
Lead new program design in close coordination with the DDP and sector coordinators.
Support the Grants Coordinator to manage the development and review of concept notes and proposals. Ensure all proposal outputs are accurate and complete prior to submission.
Track, monitor and supervise all external reporting to ensure the timely delivery of reports which meet donor and IRC requirements.
Facilitate open communication with headquarters-based focal points during proposal development and throughout the grant management cycle. 
Maintain a strong working relationship with donors. Participate in donor meetings together with the CD and DDP as required.

Monitoring, Evaluation, Accountability, and Learning
Support the MEAL Coordinator to ensure that all projects have strong M&E plans with clear data collection mechanisms. 
Champion an organizational culture where data and client input are routinely used for decision making and program adaptation. Promote systems which ensure that evidence is used to inform proposal design and theories of change. 
Ensure all new proposals contain adequate resources to support the delivery of M&E and CRA to the required standard and promote investment in M&E technology. 
Facilitate open communication with third party monitoring (TPM) companies, including timely provision of required documents and feedback on monitoring reports. 
Strengthen client feedback and response mechanisms in line with regional and global standards.
Support the MEAL Coordinator in reviewing and addressing major programmatic complaints in a timely manner. Support IRC’s Ethics and Compliance Unit in inquiries and investigations if warranted. 

Partnerships
Support the Partnerships Coordinator to facilitate successful partnership management across technical sectors. 
Collaborate with technical coordinators to proactively identify potential strategic partnerships with NGOs and government bodies.
Serve as a leader in building a culture of effective and respectful partnerships. Promote attitudes and values conducive to collaborative partnerships across the country program. 
Promote and apply the IRC’s PEERS approach. Contribute to building a strong understanding of PEERS throughout the IRC Yemen offices.
Assist in ensuring that strategic partnership considerations are incorporated in program design, including in Go / No-Go funding discussions. 
Ensure the proactive engagement of partners in program development efforts.

Gender and Safeguarding
In collaboration with the Senior HR Coordinator, provide Management in Partnership (MiP) support to the Gender Equality & Safeguarding Manager on program quality issues.  
Promote the application of gender equality principles in all program policies and practices.
Monitor and support the rollout of IRC’s safeguarding strategy across programs. 

Other
Other relevant duties as assigned by supervisor to further IRC programs.

Qualifications
 
Minimum of eight years of experience in grants management and program quality functions in a multi-donor, multi-sector working environment. 
Demonstrated experience in an inter-departmental coordination role and the ability to communicate with and balance the priorities of a range of stakeholders. 
Extensive experience leading proposal development and report consolidation, including the coordination of inputs and drafting of complex documents across multiple departments. 
Excellent English writing/editing skills and comfort with external representation at a senior level are essential. 
Experience advising teams and ensuring compliance with donor regulations. Knowledge of BHA, ECHO, GFFO, and USAID requirements an advantage. 
Experience in M&E and a basic understanding of quantitative/qualitative data quality standards.
A genuine commitment to collaborating with national NGOs and government partners in humanitarian response. Experience managing partnerships with and processing sub-awards to NGOs is a distinct advantage. 
Experience strengthening systems to collect, analyze, and respond to beneficiary feedback is an advantage. 
Previous experience in a conflict-affected or protracted crisis setting strongly preferred. Experience in a range of operational settings is preferred.

Competencies
Highly developed leadership abilities, including the ability to coach, motivate, and support effective teams.  
Strong cross-cultural communication skills and eager to work as part of a diverse team. Sensitive to interpersonal differences and a range of viewpoints. 
Exceptional advance planning and organizational skills. Able to effectively prioritize and follow multiple projects simultaneously. 
Analytical, strategic, and able to proactively develop solutions to complex challenges. 
Flexible and innovative. Able to adapt plans in response to contextual changes. 
Reliable, patient, and able to work independently in a fast-paced environment. 

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, Accountability and Equality.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Work Environment: There is active conflict in parts of the country and a possibility of the conflict escalating and expanding into other locations. The situation in Aden is currently quiet but remains unpredictable. Security will be thoroughly discussed during the interview process.
 
Housing: Lodging in Aden is in shared IRC guesthouse apartments. All IRC sites have electricity and internet. 

The IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
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