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Human Resources Associate

Ankara

  • Organization: UNDP - United Nations Development Programme
  • Location: Ankara
  • Grade: SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement
  • Occupational Groups:
    • Human Resources
    • Administrative support
  • Closing Date: 2022-05-23

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Background

 

Organizational Context

 

 

The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides support to Member States’ efforts and priorities in meeting their gender equality goals and for building effective partnerships with civil society and other relevant actors.

 

In Turkey, in line with its global Strategic Plan 2022-2025 and Country Strategic Note (2022-2025), and the overall UN Sustainable Development Cooperation Framework for Turkey (UNSDCF) (2021-2025), UN Women works towards the overarching goal of “Women and girls including those at greatest risk of being left behind fully exercise their human rights, enjoy a life free from violence and discrimination, and lead, influence and benefit from sustainable and inclusive socio-economic development towards the advancement of gender equality in Turkey”. UN Women works in four thematic areas: (i) governance and participation in public life; (ii) women’s economic empowerment; (iii) ending violence against women and girls; and (iv) women, peace and security, humanitarian action and disaster risk reduction. UN Women contributes to three UNSDCF outcomes: 1) Women and girls have improved and equal access to resources, opportunities, and rights, and enjoy a life without violence and discrimination; 2) By 2025, Persons under the Law on Foreigners and International Protection are supported towards self-reliance. 3) By 2025, governance systems are more transparent, accountable, inclusive, and rights-based with the participation of civil society, and quality of judicial services is improved. 

 

Under the technical guidance of the Regional HR Business Partner and the daily supervision of the Operations Analyst, the Human Resource (HR) Associate is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.

 

Duties and Responsibilities

Functions

 

1. Administer and implement HR strategies and policies in UN Women Turkey Office in full compliance with UN Women rules, regulations, and HR policies and guidelines

  • Provide general, standard information to the management and personnel on HR strategies, rules, and regulations,
  • Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate, and manage operational requirements,
  • Prepare written response to queries concerning HR related matters.

 

2. Provide HR administrative and logistical services to UN Women Turkey Office and region in full compliance with UN Women rules, regulations, and HR policies and guidelines

  • Process, draft, edit, proofread, and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines,
  • Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements,
  • Support to organize payroll actions to enter data into the recently introduced UNALL,
  • Facilitate responses related to HR audit findings and recommendations,
  • Assume overall responsibility for leave and record management,
  • Create and update organization charts, schemes, and organigrams,
  • Ensure the HR data in the office is reviewed periodically, is accurate and is coordinated with and updated regularly
  • Facilitate staff separation process,
  • Contribute to Office quarterly and annual reporting by providing timely and accurate data on HR processes.

3. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines

  • Coordinate the recruitment process of all categories of staff and non-staff, including the preparation of job profiles and vacancy announcements; communicate with applicants and help prepare offers and contracts under the supervision of Operations Analyst and relevant Project Team,
  • Draft job descriptions by gathering inputs from the project teams assist in reviewing and processing requests for classification,
  • Publish the terms of references through UNDP Job site and other relevant portals (such as UVP, LinkedIn) and coordinating the access of panel members to the relevant stages of the recruitment process,
  • Screen candidates and facilitate and participate in interview panels as necessary,
  • Organizing, facilitating, and note-taking during the panels and preparation of interview panel reports,
  • Preparation of recruitment reports such as interview report, desk review reports; SSA recruitment forms; amendment notes etc,
  • Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB),
  • Prepare position establishment documentation, liaise with headquarters and assure that action is completed,
  • Provide regular recruitment status reports and present them to Office management on a weekly basis,
  • Provide advice to local recruitment in programmes/projects when necessary,
  • Compile all the documents for review and approval of the Operations Analyst for submission,
  • Set up and maintenance of a filing system, staffing lists and reports for HR documentation of the office as required.

4. Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines

  • Monitor compliance with the performance appraisal review in the office and region and staff learning and development,
  • Facilitate the preparation of Office learning plan and individual learning plans in consultation with the HoO, Operation Analyst and HR Business Partner,
  • Support the orientation of new staff with HR-related sessions and provide trainings and induction sessions on HR aspects for the operations/projects staff as needed, as well as keep staff informed on any changes and new developments in the HR field, in close cooperation with the HR Business Partner in ECA RO.

5. Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines

  • Maintain and update internal database and files on administrative HR matters in a confidential and secure manner,
  • Generate a variety of standard and non-standard statistical and other reports from various databases,
  • Update position data in Atlas, association of positions to chart fields (CoAs), update of CoA information and setting up vendors.

 

6.Facilitate knowledge building and knowledge sharing globally

  • Organize training courses, workshops, information sessions, orientations and consultations for staff,
  • Provide a synthesis of lessons learnt and best practices in HR administration,
  • Follow up and report on the completion of mandatory trainings and additional trainings by staff,
  • Keep track of the training and learning processes of staff and non-staff in line with UN Trainings and file the related certificates.
  • Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.

7. Perform any other duties in line with the above responsibilities as may be assigned by Supervisor. 

 

 

 

Key Performance Indicators

 

 

  • Timely and accurate HR administration
  • Timely and accurate organization of recruitments
  • Timely and accurate information provision to staff on HR administrative and benefit and entitlement issues
  • Timely administrative service delivery to the UN Women Turkey Office
  • Up-to-date and secure databases, files, and records

 

Competencies

 

Competencies

 

 

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

 

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

 

Functional Competencies

  • Strong knowledge of HR administration, processes and policies;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to handle information of a confidential nature;
  • Ability to provide inputs to business processes re-engineering, implementation of new systems;
  • Good quantitative skills; ability to produce reports;
  • Strong IT skills.

Please visit this link for more information on UN Women’s Core Values and Competencies: UN-Women-values-and-competencies-framework-en.pdf (unwomen.org).

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.  All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Required Skills and Experience

 

Education and certification:

 

  • Completion of secondary education is required.
  • Bachelor’s degree in HR, Business or Public Administration is an asset.

 

 

Experience:

 

  • At least 6 years of relevant experience in office administration and/or human resource management
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management system
  • Previous experience in a UN organization and/or international organization is an asset
  • Experience in recruitment and/or talent sourcing is an asset
  • Experience in HR information technology systems and tools is an asset

 

 

Language Requirements:

 

  • Fluency in English and Turkish is required
  • Knowledge of the other UN official working language is an asset.

 

The application package should consist of:

How to Submit the Application:

  • Download and complete the UN Women Personal History Form (P11)-  UN-Women-P11-Personal-History-Form.doc (live.com)
  • Merge your UN Women Personal History Form (P11), CV and Motivation Letter into a single file. The system does not allow for more than one attachment to be uploaded.
  • Click on the Job Title (job vacancy announcement).
  • Click 'Apply Now' button, fill in necessary information on the first page, and then click 'Submit Application;'
  • Upload your application/single file as indicated above with the merged documents (underlined above).
  • You will receive an automatic response to your email confirming receipt of your application by the system.

Notes:

  • UN Women retains the right to contact references directly. Due to the large numbers of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process.
  • Applications without the completed UN Women P-11 form will be treated as incomplete and may not be considered for further assessment.  

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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