Project Assistant (G5)

Background

This post is financed from the Extra Budgetary (ExB) “Building Dialogue Capacity for Conflict Prevention and Resolution” project. The project end date is 31 January 2024. The initial contract duration is until 31 December 2022 with six months’ probation period. The post extension is subject to availability of funds.

Tasks and Responsibilities

Under direct supervision of the National Project Officer and the secondary supervision of the National Programme Manager (Democratization and Good Governance Programme), the incumbent performs the following tasks:

Assists in managing projects in the OSCE Third Dimension

• assists in the programmatic management of implementing partners, suppliers, special service agreements
• assists in the preparation of terms of reference, selection of service and goods providers, and in the verification of financial reports 
• arranges travel, accommodation, official travel authorizations and travel claims for OSCE and non-OSCE officials
• drafts letters of invitation, participant lists, agendas and other materials; communicates with participants and speakers to confirm their participation and responds to their requests; arranges meeting facilities, audio-visual and other equipment
• gathers and compiles data for project monitoring and evaluation

Prepares and maintains documentation for the programme

• translates documents
• maintains files, documents, contact lists, etc.
• handles correspondence

Oversees flow of internal procurement approval

• raises and updates purchase requests (in IRMA)
• confirms that services or goods were delivered (in IRMA)

Performs other duties as assigned

• in particular, performs similar duties for other project personnel

Job Requirements

• Ukrainian citizenship or holding permanent resident status in Ukraine
• Completed secondary education, supplemented by formal training in administration
• Minimum four years of relevant working experience in administrative or project work, preferably in an international environment
• Professional fluency in English and Ukrainian with excellent communication (both oral and written) skills 
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities
• Ability to work with people of different nationalities, religions and cultural backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity
• Computer literacy with practical experience using Microsoft applications

Please note that a first-level university degree in a relevant field may be considered as a substitute for one year of working experience, an advanced university degree – for two years of working experience.

Remuneration Package

Annual salary, subject to social security deductions is EUR 12,352. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System. Appointments are normally made at step 1 of the applicable OSCE salary scale.

How to Apply

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org; the Requisition/Vacancy Number is DEM00002K. The deadline for applications is 17 May 2022.

If you experience technical problems using the online application system, please contact us at oscepcu-recruitment@osce.org, indicating the Requisition/Vacancy Number and issue faced.

Applications received after the published deadline and in other languages than the English language will not be considered. Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action, which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please be aware that the OSCE does not request payment at any stage of the application and review process.