National Project Officer (NOB) - UKSfPSEA

Introduction

The Skills for Prosperity programme South East Asia (SfPSEA), funded by the UK government, is implemented by the International Labour Office (ILO), led by the Regional Office for Asia and the Pacific (ROAP) and the Decent Work Technical Support Team for East and Southeast Asia and the Pacific (DWT-Bangkok).  The SfPSEA programme aims to increase national capacity to achieve sustained inclusive growth through the enhancement of skills development and technical and vocational education training (TVET) systems.  These systems will offer relevant, quality, and inclusive programmes that support both industry upgrading and transformation, and improvements in employability, employment, and the livelihood opportunities of beneficiaries.  The programme targets three middle-income countries in Southeast Asia: Malaysia, Indonesia, and the Philippines.  Across all countries, the programme will support national efforts to facilitate reform at the policy and system levels for broad national impact and sustainability.  At the same time, it will ensure impact at the individual level by contributing to poverty reduction and address inequality.  In short, the programme combines interventions at the upstream level (e.g., policy and structure) and the downstream level (training delivery, certification, and employment facilitation).  The intended impact is the increased capacity for inclusive growth in Malaysia, Indonesia, and the Philippines due to more productive and equitable skills systems and TVET systems, improving employability, employment opportunities and the livelihoods for the beneficiaries.

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This position is located in Jakarta, Indonesia and a work unit that falls under the ILO Country Office for Indonesia and Timor-Leste (CO-Jakarta).  As a team member the incumbent provides professional services for the efficient, effective, and client-oriented delivery and administration and of a range of activities.  Work is governed by established rules, regulations, policies procedures and guidelines and includes the use of the enterprise resource planning (ERP) system.  The incumbent applies and promotes the principles of results-based management.

Reporting Line

The incumbent will report to the Chief Technical Advisor (CTA) for the Indonesian component of the project. He or she will receive general guidance from the Country Director and technical guidance from relevant ILO technical units and specialists including the Skills & Employability Specialist attached to the Decent Work Technical Support Team for East and South-East Asia and the Pacific in Bangkok. The Officer works closely with other project and programme officers in the field of skills development, which is coordinated by the Employment Specialist of the CO-Jakarta.

Under the guidance and supervision of the CTA, the National Project Officer will work as a part of the Skills for Prosperity programme team in Indonesia, and collaborate with the national staff and other staff under this project located in Thailand, Indonesia, and Malaysia, as well as with the project coordination team in Bangkok.

Description of Duties

 1. Contribute to the effective implementation of the project, through timely provision of inputs and outputs, and planning, control, monitoring, and evaluation of project activities, in conformity with ILO policies and project strategies, and in accordance with ILO programming guidelines and country/action programs, and administrative and financial procedures.

 2. To lead on specific relationships with selected implementing partners, providing coordination and guidance in order to achieve agreed programme deliverables.  This includes developing strong working relationships, providing technical inputs, identifying synergies, and supporting integration of cross-cutting themes such as gender and social inclusion in partner workplans, providing case study and communications material, and ensuring timely technical and financial reporting.

 3. Provide inputs to and draft terms of reference, workplans, policy briefs, research, tools, guidelines, and other materials developed by the project.  Prepare background information, reports, subject matter related technical reports and statistical data on status of project activities and relevant developments in the country.

 4. Provide knowledge in developing strategy and identifying innovative interventions and approaches for delivering the project objectives in consultation with colleagues, constituents, and stakeholders. 

 5. Identify, review, and analyse national development plans, socio economic data, reports and other relevant information related to your responsibilities so that you can develop your own knowledge and expertise, as well as providing timely information to stakeholders, colleagues, and beneficiaries.

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 6. Provide support and be involved in enhancing the monitoring and evaluation framework for results-based project management, including the theory of change, detailed M&E plan, performance framework, risk management strategies, management information systems, and M&E manuals and tools.  Contribute to the development of the inception report and progress reports of the project.

 7. Conduct research and integrate technical inputs for regional and country analyses, reports and publications related to the project.

 8. Prepare training materials and conduct seminars and workshops. Contribute to training and strengthening of project teams in the country covered by the project.

 9. Co-ordinate closely, promote linkages and share best practices and lessons learnt with other relevant ILO projects in the region, ILO units and external stakeholders.

10. Promote ILO policies regarding the project/program, other fundamental rights at work and the relevant International Labour Standards through a more effective coordination with a range of relevant national policies and the strategies of various projects, including those being undertaken by other agencies or in complementary fields of activity.

11. Undertake missions in relation to project implementation.

12. Undertake other duties as required.

Required qualifications

Education

University degree in economics, statistics, management, social science or related fields with demonstrated expertise or equivalent experience.  Training in results-based planning, design, data collection, monitoring and evaluation methodologies and project cycle management is an advantage.

Experience

At least three years of experience in project management, supervision, administration, and implementation of grant/cooperative agreement requirements (including meeting deadlines, achieving targets, and overseeing the preparation and submission of required reports to the project donor).

Languages

Excellent command of English, ability to draft report in English.  Good knowledge of the local language.

Competencies

• Ability to participate effectively in technical missions and multi-disciplinary teams.
• Ability to provide technical advice and to guide and coordinate the work of external collaborators, general service staff and young professionals in the area of specialization.
• Ability to conceptualise and design research techniques and analyse complex cross-national practices and data sets covering a wide range of issues in the specialized technical field.
• Ability to formulate new concepts and methodologies.
• Conversant with M&E theories, concepts and approaches.
• Ability to draft reports and prepare guidelines relating to programme development and implementation and ability to provide technical support to senior specialists carrying out research, project formulation and implementation.

optional section (if needed)

• Excellent analytical skills and knowledge of analytical tools and qualitative and quantitative techniques.
• Proficient with Microsoft Office and statistical software packages.
• Ability to work in a multicultural environment and gender-sensitive behaviour and attitudes are also required.
• High standards of integrity, professionalism, personal discipline and impartiality.
• Excellent organizational skills.
• Ability to work independently with minimum supervision.
• Ability to work under political and time pressure, and meet deadlines.
• Ability to deal with people with tact and diplomacy.