Senior Budget Assistant

OVERVIEW

Post Number : 1ITSCPA 106TP

Grade : G-6

Parent Sector : Natural Sciences Sector (SC)

Duty Station: Trieste

Job Family: Finances

Type of contract : Project Appointment

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 19-MAY-2022

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

Long Description

Only candidates who are entitled to work in the E.U. can apply for this position. Initial duration of contract is 12 months, renewable subject to satisfactory performance and availability of funds.

OVERVIEW OF THE FUNCTIONS OF THE POST

 

Founded in 1964 by the late Nobel Laureate Abdus Salam and located in Trieste (Italy), the Abdus Salam International Centre for Theoretical Physics (ICTP) seeks to accomplish its mandate by providing scientists from developing countries with the continuing education and skills that they need to enjoy long and productive careers. ICTP has been a major force in stemming the scientific brain drain from the developing world. For more than 50 years, ICTP has been a driving force behind global efforts to advance scientific expertise in the developing world.

 

In collaboration with the direct Supervisor, the incumbent shall review the existing budget planning and reporting processes, propose improvements to streamline, document and implement the revised processes. Essential responsibilities include:

Long Description

• Review existing processes for planning and executing of the ICTP budget, gathering the necessary feedback from the Allotment Holders. Propose improved/streamlined procedures and secure the necessary approvals. Lead the implementation of the new procedures, providing guidance to Allotment Holders, junior colleagues in Budget and Finance Unit and other staff involved in budget planning and execution.

• Provide support to the preparation of the budget plan and verify whether relevant data is updated. 

• Enter the approved budget allotments into the system and ensure necessary sign-off.

• Monitor and control the budget based on the planned and current expenses, and report deviations and differences periodically.

• Create Fund Reservations upon request and ensure that the proper process and approvals are in place.

• Support the preparation of the annual Carry Forward, testing and performance of the Carry Forward.

COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

 

EDUCATION

• Completed secondary, technical and/or vocational school.

 

WORK EXPERIENCE

• Minimum eight (8) years of working experience in budget management, finance, accounting or a related area.
• Experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP.
• Experience with International Public Sector Accounting Standards (IPSAS).

SKILLS/COMPETENCIES

• Strong emphasis on accuracy and detail.
• Very good analytical and problem-solving skills, with ability to identify issues and provide options.
• Experience with data analysis, reconciliations and reporting.
• Discretion, initiative and service-oriented attitude to provide high quality and timely support and services.
• Ability to prioritize, plan and organize own work in order to respect deadlines.
• Sense of integrity, confidentiality, commitment and reliability.
• Knowledge of standard office computer applications (MS Office, etc.).
• Ability to work quickly and efficiently under pressure, with minimum supervision, and to sustain limited periods with workload peaks.

 

LANGUAGES

• Excellent knowledge (spoken and written) of English.

DESIRABLE QUALIFICATIONS

 

EDUCATION

• Training in budget management.

 

WORK EXPERIENCE

• Experience in an international environment.

 

LANGUAGES

• Good knowledge (spoken and written) of Italian.
• Knowledge of another UN official language (Arabic, Chinese, French, Russian, Spanish).

ADDITIONAL INFORMATION

Only candidates who are entitled to work in the E.U. may apply to this position. Please note that for this position UNESCO will not reimburse expenses such as travel in connection with interviews, tests and relocation. Initial duration of contract is 12 months, renewable subject to satisfactory performance and availability of funds.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

 

For more information in benefits and entitlements, please consult ICSC website.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.