The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org

CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.

Program Overview:

CHAI’s health financing program is working in 13 countries to support Ministries of Health to substantially and sustainably improve access to essential health services for their populations. Health financing is often insufficient and overly reliant on donors and individuals paying out of pocket at facilities. The goal of the CHAI Sustainable Health Financing program in Malawi is to support the government to progressively move towards universal health coverage through sustainably bringing more resources into the health sector and to ensure they are distributed and utilized equitably, efficiently and effectively for the delivery of high-quality health services.

The CHAI Malawi Sustainable Health Financing team works closely with the Ministry of Health (MOH) and District Health Management Teams (DHMTs) to provide technical assistance, develop analytical tools, and strengthen capacity to manage resources in Malawi’s health sector.

Position Overview:

CHAI Malawi seeks a Program Assistant based in Lilongwe, who will be responsible for providing administrative support to the CHAI Sustainable Health Financing team within the office’s Health Systems Strengthening Cluster. The Program Assistant will work with the CHAI Sustainable Health Financing Team and with government counterparts to execute activities in the team’s workplan, with a focus on meeting planning, logistics, budgeting, and liquidations.

The Program Assistant will report to the Program Manager, Sustainable Health Financing.

Based within the CHAI Health Systems Strengthening cluster, the Program Assistant will provide administrative support to the CHAI Sustainable Health Financing team in the execution of the team’s workplan. Responsibilities include but not limited to:

• Work closely with the CHAI Sustainable Health Financing team and government counterparts to plan, schedule, and organize activities
• Lead preparation of activity budgets and ensure timely liquidation of all activities once completed, in line with CHAI and donor best practices and policies for sound financial management
• Lead activity logistics in collaboration with the CHAI Finance and Operations teams, including disbursing allowances to meeting participants and ensuring that services such as venue hire, conferencing, printing, etc. are available for activities as relevant
• Support drafting of meeting reports and other required documentation for donor reporting as needed
• Maintain an effective and cordial relationship with government counterparts
• Provide regular progress updates, including identifying and proactively flagging any emerging challenges in activity implementation for joint solution-finding
• Perform any other relevant duties as assigned by the Program Manager, Sustainable Health Financing

• Minimum of a Bachelor’s degree with at least 2-3 years of work experience in Accounting, Economics, Finance, Public Health, or other relevant fields
• Familiarity with national and district health systems in the Malawian context, including experience collaborating with the Ministry of Health and District Health Management Teams
• Experience in activity budgeting, implementation, and liquidation according to donor policies for sound financial management
• Experience in drafting meeting reports and other required donor documentation
• Proven organizational, problem-solving, and task management skills, including excellent attention to detail
• Strong diplomatic and interpersonal skills, including a demonstrated track record of building effective and trusted relationships with government stakeholders
• Demonstrated ability to deliver in high-pressure situations, set priorities, and adapt to rapidly changing environments
• Self-motivated and able to work with a high degree of independence
• Team player with excellent verbal and written communication and professionalism
• Familiarity with Microsoft Excel and Word

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