National Professional Officer (Payroll and Benefits)

1A121A12

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The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented member nations and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold our values. FAO has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and FAO, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

The Shared Services Centre (SSC) recommends and administers process management and procedures that need to be executed effectively; ensures the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improves the satisfaction of its customers, internal or external, while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization, process automation and self-service capabilities.

This position is located in the Payroll Unit of the FAO Shared Services Centre based in Budapest, Hungary.

Reporting Lines

The NPO (Payroll and Benefits) reports to the Payroll Benefits Officer, Head of Payroll Unit.

Technical Focus

Payroll and Benefits for all locations.

Key Results

Effective and efficient coordination and provision of Payroll and Benefits activities.

Key Functions

• Organizes and coordinates the activities for the generation of payroll payments for Staff and Non Staff Human Resources (NSHR), ensuring the correct calculation and timely payment of salaries, honoraria and other entitlements due, ensuring that the Oracle Advance Benefits (OAB)/Payroll calculation processes are without error;
• Supervises the maintenance of the payroll salary scales (General Service and Professional), pay factors (child allowance, spouse allowance, language allowance, etc.) thresholds, and post adjustments for the correct running of Payroll;
• Monitors the interface between the payroll calculation and other sub-systems such as AP, Credit Union, , Overtime and Night differential;
• Identifies problems and recommend solutions where the system does not behave as expected and propose changes to improve the Organization's systems and procedures in terms of increased effectiveness and efficiency, handling the relevant testing in test environments;
• Reviews and answers queries on system and payroll related matters as well as queries relating to administrative and financial rules and regulations of the Organization and take appropriate action;
• Coordinates and verifies the processing of specific exceptions actions (e.g. data corrections, overrides, retroactive actions) related to the HR system;
• Attends regular meetings and reports on the outcome of each monthly cycle and ad hoc/related meetings;
• Performs other related duties, as required.

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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• National of Hungary
• Advanced university in Business Administration, Finance, Human Resources or related field and two years of relevant experience in accounting, or financial administration including experience of computerized payroll/benefits systems
• Working knowledge (proficient – level C) of English and Hungarian

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions is desirable
• Extent and relevance of experience in in accounting, or financial administration; including experience of computerized payroll/benefits systems
• Extent of knowledge of UN or standard rules and procedures
• Knowledge of an Enterprise Resource Planning (ERP) business management software (e.g. Oracle, SAP)
• Limited knowledge (intermediate - level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish) is desirable