INTERN - INFORMATION MANAGEMENT [Temporary]
New York City
Org. Setting and Reporting
The Office of Legal Affairs (OLA) is recruiting interns for the Treaty Section located in New York from July to December 2022. We are seeking highly motivated graduate or undergraduate students who wish to gain professional experience in information management/document management within an international organization in order to supplement their studies. This internship will include practical educational experience which provides the opportunity to work in a multicultural, intergovernmental organization. Under supervision, interns will work on projects and tasks that are mostly relevant to their educational background and interests. The interns will have an opportunity to apply and further develop their theoretical knowledge.Responsibilities
Responsibilities of internship positions range widely, encompassing many aspects of the Office of Legal Affairs (OLA), Treaty Section's complex document management operations. These responsibilities may include, but are not limited to:
(1) Advanced digitization, classification and metadata input / editing related to various document repositories: treaties and treaty actions, depositary notifications, maps, certified true copies, and other documents and publications;
(2) Editing / image enhancement and preparation of various documents for web-publishing on the Treaty Section's United Nations Treaty Collection website at http://treaties.un.org;
(3) Inventory review and preparation of legal instruments, files and documents for digitization and archiving;
(4) Uploading and validation of various types of documents into Treaty Section's document management system.
Applicants must demonstrate a keen interest in the field of information management and document management, as well as the work of the United Nations. They must have an ability to work effectively in a team and in a multicultural environment, and to work collaboratively with colleagues and external counterparts. In addition, they must have good drafting and oral communication skills, and be computer literate in standard software applications. Applicants must demonstrate a keen interest in the field of information management and document management, as well as the work of the United Nations.
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Applicants to the United Nations internship programme must at the time of application meet one of the following requirements:
(a) Be enrolled in a graduate school programme (second university degree or equivalent, or higher) in information management, document management, digital archiving or a related field of study;
(b) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) in information management, document management, digital archiving or a related field of study;
Applicants must demonstrate their intention to study further or to work in a field relevant to this internship description. Applicants are expected to have a good working knowledge of Microsoft Word and Excel applications.
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.Languages
English and French are the working languages of the United Nations Secretariat in New York. For the internship advertised, proficiency in oral and written English is required, and knowledge of another United Nations official language, i.e. Arabic, Chinese, French, Russian and Spanish, is an advantage.Assessment
Due to the large number of applications, only shortlisted applicants will be contacted by the Treaty Section. Interviews may be held with applicants.Special Notice
• Please create and complete a Candidate Profile with a Motivation Statement in the UN e- Recruitment platform, Inspira at https://inspira.un.org/. In your Candidate Profile indicate if you are proficient in the English language. PLEASE NOTE THAT INCOMPLETE APPLICATIONS WILL NOT BE REVIEWED.
• It is imperative that the Motivation Statement includes the following details:
(1) Title of the degree currently being pursued and the specific subjects taken;
(2) Expected graduation date from the degree programme or graduation date if graduated within the past year;
(3) List of the Information Management and any other programmes that you are proficient in;
(4) An explanation why the applicant is suitable for the Treaty Section of the Office of Legal Affairs, and how it fits within their education/career plans;
(5) The exact time-frame during the period of July through December 2022 that you would be available for the internship.
• The duration of an OLA internship in the Treaty Section is a minimum of three (3) months to a maximum of six (6) months depending upon the particular needs of the Treaty Section.
• OLA internships are not paid. Travel costs, travel arrangements (including visas), and living accommodations are the responsibility of the intern or their sponsoring institution.
• Internship positions are full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the unit or cluster to which they are assigned to.
• Interns are not eligible to apply for, or be appointed to, any position in the professional categories within the United Nations Secretariat for a period of six (6) months following the end of their Internship. Any employment with the United Nations at that point in time shall be subject to established recruitment and selection procedures.
For details on OLA's Mandate and the specific functions of the Treaty Section, please visit our internet site at: https://treaties.un.org
For details on OLA's mandate and the specific functions of its other divisions, please visit our internet site at: http://legal.un.org/ola/Default.aspx
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.