Internal & External: Senior Executive Associate, G-7, FT, Generation Unlimited (YPA), PG, NYHQ

Under the direct supervision of the CEO/Director of Generation Unlimited (D2) the incumbent is responsible for supporting the administrative functions as well as coordination, management and planning activities in a systematic and organized manner; managing an effective system for incoming information, including correspondence, decision memos and other institutional documents that together constitute an important part of the organisation’s archive; drafting the work plans, annual reports, correspondence and other planning documents pertaining to the goals of the team; and working closely with Operations colleagues in HQ to ensure that the Secretariat’s administrative and financial operations and services follow the organization's administrative policy, procedures, rules and regulations.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

Building on work across the UN with and for young people, and in line with the UN Youth Strategy, UNICEF has developed a new global partnership dedicated to expanding opportunity for young people, ages 10-24.  The Generation Unlimited is centered on finding new ways to ensure that every young person is in school, learning, training or employment by 2030 — with a focus on those in the greatest danger of being left behind, including girls, the poorest, those with disabilities, young people on the move and those affected by conflict and natural disasters.  

This partnership  brings together leaders from governments, UN agencies, the private sector, academia, international and civil society organizations, and young people. The partnership  identifies, co-creates, resources and scales-up innovative solutions to expand opportunity for young people. Good programmes will be matched with adequate financing and technical support; investors will find viable solutions to invest in and strong accountability mechanisms that provide adequate assurance of results and financial management; and young people will participate meaningfully in the co-creation of solutions, informing, advising and helping implement at every step of the way.

For every child, education……

Under the direct supervision of the CEO/Director of Generation Unlimited (D2) the incumbent is responsible for supporting the administrative functions as well as coordination, management and planning activities in a systematic and organized manner; managing an effective system for incoming information, including correspondence, decision memos and other institutional documents that together constitute an important part of the organisation’s archive; drafting the work plans, annual reports, correspondence and other planning documents pertaining to the goals of the team; and working closely with Operations colleagues in HQ to ensure that the Secretariat’s administrative and financial operations and services follow the organization's administrative policy, procedures, rules and regulations.

How can you make a difference?

Tasks will include the following:

Support to office priority setting and decision making

• Assist in managing the flow of information to the GenU CEO/Director in identifying priority matters that need to be urgently addressed by the supervisor and in proposing actions; analyze supporting documentation and summarize most relevant points for the supervisor; contribute to ensuring that appropriate action is taken by responsible section/division heads on matters brought to the attention of the supervisor.
• Support the GenU CEO/Director on administrative policies, procedures rules and regulation.  Implement the appropriate application and interpretation of administrative rules, regulations, policies and procedures. Brief and assist arriving and departing staff/partners on basic administrative procedures and requirements. 
• Confer with section/division Heads to secure timely and authoritative information relevant to matters requiring action, decisions or approval of
• Ensure that the GenU CEO/Director are prepared for meetings and missions by drafting talking points and by researching relevant information; and by establishing contacts (within and outside UNICEF) on the subject matters to be discussed.
• Accompany the supervisor to meetings and on missions in order to prepare notes on the discussions, ensure follow-up in matters raised, and support the GenU CEO/Director with any relevant input.
• Contribute to coordinating drafts of position papers and other documents relevant to the activities of the office.
• Ensure that high-level visitors are appropriately addressed, that they receive background information as  necessary, and that protocol is respected.
• Develop and maintain a monitoring system to store, retrieve and track critical correspondence, decisions, memoranda and other documents of the office. Keep supervisor abreast of potential problem areas, prepare reports on administrative, travel and financial matters as required.

Support to office planning and operations

• Research, collect and synthesize qualitative and quantitative information and data to support the establishment of comprehensive and evidence-based information for developing annual work-plans.
• Supports the GenU CEO/Director in the development, maintenance and monitoring of travel plans, administrative support requirements, calendar and meeting management and utilization of financial resources, as well as in other support tasks that might be required.
• Collect, draft and/or organize materials and related documentations for office strategies to ensure optimum impact, scale and sustainability of achievements/results.
• Assess and/or recommend appropriate information and materials for office initiatives verifying accuracy and quality for dissemination.
• Monitor and supervise adequate and appropriate use of supplies and ensure that services and maintenance of premises are in accordance with organizational standards.

Support to events, meetings and conferences

• Effectively plan, coordinate and implement all logistical and administrative arrangements for consultations and meetings the Secretariat will organize as part of its activities.
• Prepare, distribute and maintain office event calendars ensuring key organisational and partner events, priorities and deadlines are reflected and updated as required.
• Contribute to preparations of logistics for events involving senior management participation. By participating in such meetings, follow up on the implementation of recommendations and actions by the relevant offices.
• Coordinate preparation of background documents and material for these meetings.
• Support effective working relations with other agencies and implementing partners through information exchange and collaboration.

Perform any other duties and responsibilities assigned as required

To qualify as a champion for every child, the candidate must have…

• Completion of secondary education in public administration, finance, international relations, political science, or another relevant technical field is required.
• A minimum of seven (7) years of relevant professional work experience in office management, administration, finance, accounting, ICT, human resources, supply, external relations, public affairs or any other relevant function, preferably within the UN, a government institution, or an NGO.
• Prior experience of working in coordination, planning, or in an executive office will be an asset.
• Must pass the GGST Exam (Global General Services Test) or the UN ASAT in English is required.
• The following technical competencies and skills: Excellent communication skills: A proven ability to act with discretion and diplomacy is essential; High standards of integrity and confidentiality; UNICEF administrative service management’s policies, procedures and guidelines in the manual as relevant, in the context of the work of the Generation Unlimited Secretariat; UNICEF emergency programme policies, goals, strategies, approaches and procedures; Principles of office management, operations management, programme management and administration; Proven ability to work effectively and efficiently as a team, coping with pressure and setbacks, as well as responding and adapting to change; Strong analytical skills, drive for results, as well as planning and organizing skills; Rights-based and Results-based management; Excellent time management skills to deal with conflicting and urgent priorities; Demonstrated ability to work in a multicultural environment and establish harmonious and effective working relationships.
• IT Skills and working knowledge of UNICEF SAP/HR, WEB HRIS, Microsoft products – Excel, PowerPoint and Word software.
• Fluency in English is required.  Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
  
  

For every Child, you demonstrate…

UNICEF’s core values of Care, Respect, Integrity, Trust and Accountability.

For more information on remuneration and benefits, please visit UNICEF’s Entitlements’ page.  If you would like to find estimates for entitlements, you may use the online Salary Estimate Calculator

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, race, sexual orientation, nationality, culture, appearance, socio-economic status, ability, age, religious, and ethnic backgrounds, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

“UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/”