Statistical Assistant

OVERVIEW

Post Number : 1ITSC0953TP

Grade : G-5

Parent Sector : Natural Sciences Sector (SC)

Duty Station: Trieste

Job Family: Public Information

Type of contract : Fixed Term

Duration of contract : 2 years with possibility of renewal

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 10-JUN-2022

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

Long Description

Only candidates who are entitled to work in the E.U. can apply for this position.

OVERVIEW OF THE FUNCTIONS OF THE POST

 

Founded in 1964 by the late Nobel Laureate Abdus Salam and located in Trieste (Italy), the Abdus Salam International Centre for Theoretical Physics (ICTP) seeks to accomplish its mandate by providing scientists from developing countries with the continuing education and skills that they need to enjoy long and productive careers. ICTP has been a major force in stemming the scientific brain drain from the developing world. For more than 50 years, ICTP has been a driving force behind global efforts to advance scientific expertise in the developing world.

 

The Public Information Unit (PIU) is responsible for the production of information, statistics and documents promoting ICTP scientific and educational activities. The unit ensures effective press and public information outreach and coordinates media coverage of major ICTP events and conferences. Under the direct supervision of the Public Information Officer, the incumbent plays an important role in supporting these efforts by processing annual statistics on the institution's visitors and programmes, as well as producing statistical reports related to country-specific interactions with ICTP. The incumbent is responsible for the production of public information products that promote ICTP statistics, including PowerPoint reports, factsheets and web graphics. Essential responsibilities include:

Long Description

• Process ICTP annual statistics for institutional reporting and public dissemination. This includes: a) conduct data processing operations from ICTP centralized database and from other organizational units; b) assemble, examine statistical material to ensure accuracy, clarity and validity; c) implement adjustments accordingly, ensuring consistency of data, reporting discrepancies to the supervisor and recommending follow-up actions; e) rectify discrepancies in data series by ensuring cohesion in the application of regulations and procedures for organizational reporting and public dissemination.
• Create tables and charts by exporting processed data to spreadsheets, and produce statistical material in function of gender, year, region, scientific field, etc. as required by the Institute. Ensuring that the data is completed in time for the ICTP Annual Report; maintain relevant historical archives of processed data and of data obtained from other organizational units; produce statistical tables and infographics to use in ICTP publications and on the web pages.
• Design and generate a variety of periodic and ad hoc reports, statistical tables, charts, upon request by ICTP management; develop and keep up-to-date country/subregional/regional profiles by researching and assembling country information on ICTP activities and programmes and generate financial reports for fundraising activities; maintain updated statistical data on web pages.
• Retrieve and archive selected news clippings of ICTP from national and international press; reply directly to routine public queries; prepare information materials for delegates; co-organize public visits of students, working with other ICTP units to ensure that all administrative procedures are followed.
• Prepare purchase requisitions and budget spreadsheets within the Financial Management (FABS); prepare requests for payment; liaise with Procurement and Invoice Control Offices and vendors; schedule and plan photo shoots by providing detailed instructions to the photographer; monitor delivery of printed material.

COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

 

EDUCATION

• Completed secondary, technical and/or vocational school.

 

WORK EXPERIENCE

• Minimum five (5) years of relevant working experience in statistical processing and reporting, or any related area. 
• Knowledge of the procedures used in gathering and reporting statistics.
• Experience in creating Powerpoint presentations and simple infographics.

 

SKILLS/COMPETENCIES

• Excellent analytical skills.
• Experience with data analysis and reporting.
• Ability to work quickly and efficiently under pressure, with minimum supervision, and to sustain limited periods with workload peaks.
• Knowledge of standard office computer applications (MS Office, SAP, etc.), with proficiency in Power Point and Excel.
• Ability to prioritize, plan and organize own work in order to respect deadlines.
• High level of reliability with a responsive and service-minded attitude and behaviour.

 

LANGUAGES

• Excellent knowledge (spoken and written) of English and Italian.

DESIRABLE QUALIFICATIONS

 

WORK EXPERIENCE

• Experience in an international environment.
• Experience in a public information office.

 

LANGUAGES 

• Knowledge of another UN official language (Arabic, Chinese, French, Russian, Spanish).

ADDITIONAL INFORMATION

 

Only candidates who are entitled to work in the E.U. may apply to this position. Please note that for this position UNESCO will not reimburse expenses such as travel in connection with interviews, tests and relocation.

BENEFITS AND ENTITLEMENTS

 

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

 

For more information in benefits and entitlements, please consult ICSC website.

SELECTION AND RECRUITMENT PROCESS

 

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.