Programme Assistant (M&E/School Feeding) - Service Contract - Level 5 - Chimoio
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
These jobs are found in Regional Bureaux (RBs), Country Offices (COs), Area/Field Offices (AOs/FOs). The job holders typically report to a Programme Policy Officer or the designate.
At this level, job holders are responsible for the completion of a range of specialized and/or standardized processes and activities requiring some interpretation of standard guidelines and practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. They work under minimum supervision, perform basic analyses and compile reports to support information consistency and smooth implementation of programmes/projects.
This position will support the Sub-Office in performing monitoring and programme activities within Manica Province. The incumbent will provide Activity reports for the effective delivery of assistance to beneficiaries and will also support the management and the implementation of all School Feeding (SF) activities in the province. The incumbent of this position will report to the Head of Beira & Chimoio Field Office.
KEY ACCOUNTABILITIES (not all-inclusive)
- Process (activity) monitoring: Support with ensuring field monitors implement on-site General Food Distribution (GFD) monitoring as per CO guidance for GFD monitoring.
- Process (activity) monitoring: Support with ensuring field monitors implement on-site Food Assistance for Assets (FFA) monitoring as per CO guidance for FFA monitoring.
- Process (activity) monitoring: Support with ensuring field monitors implement on-site School Feeding (SF) monitoring as per CO guidance for School Feeding monitoring.
- Process (activity) monitoring: Support with ensuring field monitors implement on-site MAM-treatment monitoring as per CO guidance for Moderate Acute Malnutrition (MAM)-treatment monitoring.
- Process (activity) monitoring: When possible, conduct spot-checks during distributions and other programme activities to make sure minimum monitoring requirements are being adhered to.
- Process (activity) monitoring: As and if required, support the mechanisms for beneficiary feedback (e.g. hotline, suggestion box, etc.).
- Output monitoring: Support with providing standard trainings for cooperating partners on WFP operational practices in general, and, in particular, on output monitoring tools and methods in order to support partners to independently self-monitor and to contribute to the visibility of WFP in the coverage areas.
- Output monitoring: Support with consolidating and reviewing distribution reports and invoices from Cooperating Partners on a monthly basis.
- Output monitoring: Support data entry into the Country Office Tool for Managing Effectively's (COMET) implementation module; WFP's data portal, to help track implementaiton of the programme cycle (partnerships, FRNs, distribution reports, monthly data etc.).
- Outcome monitoring: In coordination with the Country Office, support with the the roll out of outcome monitoring surveys (including baseline and endline surveys), providing adequate training and guidance to WFP Sub-Office staff.
- Partnerships: support outreach to cooperating partners to gather feedback and comments to support programme reviews and improve services.
- Reporting: Work with Country Office Partnerships unit to provide information on monitoring activities, beneficiary numbers, other output information into SitReps, donor proposals and donor reports.
- Capacity Building: support management of field monitors and coordinate their workload as per field monitor coordinator responsiblities.
STANDARD MINIMUM QUALIFICATIONS
Education: Degree of recognized university in Social Sciences, Agriculture, or a related field.
Language: Fluency in both oral and written communication in Portuguese and English.
Three or more years of progressive experience in programme and data management, preferebly in the areas of development or humanitarian assistance.
Has experience collecting programme output and outcome data, conducting quantitative and qualitative analyses, and reporting findings to management team, partners or other stakeholders.
Has experience on supporting various components (e.g., monitoring) of WFP's programmatic activities, including SF
Has cultivated productive relationships with local NGOs, government authorities and other implementation partners;
Has performed monitoring, and/or overseen/supported with evaluations and/or assessments.
Ability to work in multi-functional team (WFP, cooperating partners, local authorities), and establish effective working relation with persons of different nationals and cultural backgrounds.
Good knowledge of Microsoft Office.
Good knowledge of statistics and experience working with statistical- and/or data collection software such as SPSS, Stata, ODK, and/or others.
Demonstrated capacity/hands-on experience in capacity building of field staff is desirable.
Good analytical-, problem solving, and report-writing skills, and ability to communicate ideas clearly both orally and in writing.
4Ps CORE ORGANISATIONAL CAPABILITIES
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
- Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
|Capability Name||Description of the behaviour expected for the proficiency level|
|Programme Lifecycle & Food Assistance||Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring.|
|Transfer Modalities (Food, Cash, Vouchers)||Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.|
|Knowledge of Specialized Areas||Understands basic technical concepts and data andtheir relevance to food assistance programmes.|
|Emergency Programming||Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.|
|Strategic Policy Engagement w/Govt||Understands and applies basic principles of engagement with government counterparts at the national or local level.|
DELIVERABLES AT THE END OF THE CONTRACT
The main responsibility of this position is to ensure that monitoring activities optimally support programming activities, and to support the management and the implementation of relevant programmatic activities, particularly related to SF in the province of Manica.
TERMS AND CONDITIONS
Type of Contract: Service Contract - Level 5 - Chimoio
Position Title: Programme Assistant (M&E/School Feeding)
Duration: 12 months
DEADLINE FOR APPLICATIONS
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.