Asset Management Specialist

Organizational Setting

FAO Afghanistan is investing, across all 34 provinces, in resilience reinforcing actions that focus on protecting agriculture livelihoods and local ecosystems, boosting local production of nutritious foods and cash-incomes, and safeguarding critical agriculture sectoral development gains achieved over the past couple of decades through revitalizing rural markets and economy. In 2022-2023, FAO will, under the life-saving assistance Outcome (1) of the UN Transitional Engagement Framework (TEF), focus on the following four priority actions: (i) Safeguarding Wheat Seed Security, (ii) Enhancing Local Production of Nutritious Food, (iii) Livestock Protection and Dairy Sector Support, and (iv) Restoring Irrigation Structures to Boost Cash Incomes. Additionally, FAO will contribute towards resilience building activities under Outcome 2 of the TEF.

Reporting Lines

The Asset Management Specialist will work under the overall supervision of the FAO Representative (FAOR) and the direct supervision of the Deputy FAOR.

Technical Focus

Accurate record keeping and management of FAO Afghanistan assets.

Tasks and responsibilities

• Maintain full accurate records for FAO Afghanistan assets and shares the applicable reports on a regular basis;
• In collaboration with respective colleagues manages the asset disposals, internal asset transfers, and change of custodian/location/project projects in accordance with FAO corporate procedures;
• Using the appropriate tools assign barcodes and serial numbers/tags for all assets and ensure this is recorded (for non-expendable) in the GRMS Asset Registry;
• Act as focal point and leads all reporting requirements in the case of loss or theft of any non-expendable assets;
• Guide relevant colleagues involved in the purchase of assets to ensure the correct category and account code is used, and request corrective action as required;
• Support with the planning exercise for the purchase of new assets in accordance with office and programme requirements and existing asset retirement timelines;
• Conduct semi-annual physical verifications of assets in all FAO Afghanistan Office locations to verify the accuracy of the all asset records;
• Perform any other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced (Masters) degree or University (Bachelor) degree in Business Administration, Supply Chain Management, Procurement or closely related field;
• For advanced degree at least five (5) years of relevant work experience in asset or inventory management, administration, accounting, logistics, procurement or closely related area of work;
• For university degree at least seven (7) years of relevant work experience in asset or inventory management, administration, accounting, logistics, procurement or closely related area of work;
• Working knowledge (level C) of English and the local languages (Pashto and/or Dari);
• National of Afghanistan.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Familiarity with UN administrative, operational and financial procedures is a strong asset;
• Strong record keeping skills and attention to detail;
• Experience in managing asset records for a large office, and guiding colleagues on appropriate policies and processes is highly desirable;
• Ability to organize and coordinate work - maturity, tact and high sense of responsibility, ability to work harmoniously with people of different national and cultural background;
• Previous experience with the United Nations is considered a strong asset;
• Strong professional command of Microsoft Office, in particular Word and Excel.

ADDITIONAL INFORMATION