Procurement Officer

Within the Directorate of Administration the Contracts and Procurement Department is responsible for and executes the procurement process. This is done within the framework of the Organisation's policy for awarding contracts for supplies and services, specified in the Financial Rules and Regulations and in the Procurement Rules and Regulations.

Main Duties and Responsibilities:

The successful candidate will become part of the Contract and Procurement Group in Santiago (Chile) and will be responsible for the management of the entire procurement cycle for a very broad range of goods and services, from items and services of common use for ESO sites in Chile to technical and scientific equipment and services for construction, operation and maintenance of ESO's Observatories. He/she will work in close collaboration with the users in the Departments and Project teams of ESO in Chile to identify and implement the most efficient procurement solutions in compliance with the procurement rules and regulations of the Organisation. The main focus will be on the lower value/less complex procurements. In particular he/she will:

• Review and discuss with users requests for purchases (including the requirements contained therein) to determine their adequacy and completeness and the appropriate procurement strategy;
• Identify the suppliers capable to supply the requested goods and services;
• Prepare the procurement documentation (Price inquiry etc.) and coordinate and document the procurement process through evaluation of the tenders, negotiation of the terms and conditions with the bidders, and award of the orders/contracts;
• Participate in the follow-up of orders/contracts; and
• Participate, as required, in the development of procedures and practices for procurements within the Organisation.

Reports to:

Procurement Officers' group leader.

Key Competences and Experience:

• Positive and flexible attitude to look into solutions for the presented problems taking into account the Contract and Procurement rules and boundaries;
• Service and customer-oriented attitude;
• Good communication skills, being able to clarify purchase requests and requirements with the user in a constructive way;
• High degree of accuracy, attention to detail and organizational skills;;
• Good judgment to anticipate problems and timely escalate them to look for solutions.
• Negotiation skills, being able to persuade the counterpart to agree on ESO favourable conditions at an operational level; and
• Ability to manage technical and operational issues at a general level - why is a product or service needed and what are the consequences if it is not on time - in the right quality or else.
• A minimum of 3 years of experience in a procurement or commercial functions (or similar, e.g. buyer, sales desk officer), preferably in an international and multicultural setting and/or in public procurement.

Qualifications:

• Technical or University degree with specialization in Business or Commercial areas.
• Good IT skills covering Microsoft Office packages
• Ideally experience with Enterprise Resources Planning systems (ERP).

Language skills:

Full command of English and Spanish (written as well as spoken).

Remuneration and Contract:

We offer an attractive remuneration package including a competitive salary and medical, educational and other social benefits, as well as financial help in relocating your family. For any further information, please visit https://www.eso.org/public/archives/static/jobs/conditions/brochure-lsm-updated-jan2020.pdf

ESO aims to support members of personnel in maintaining a good work-life balance The initial contract is for a period of two years with the possibility of an indefinite extension, subject to evaluation. The title or grade may be subject to change according to qualification and the number of years of experience.

Duty Station:

The duty station is Vitacura

Career Path: IV

Application:

If you are interested in working in areas of frontline science and technology and in a stimulating international environment, please visit http://www.eso.org for further details.

Applicants are invited to apply online at http://jobs.eso.org/. Applications must be completed in English and should include a motivation letter and CV.

Deadline for applications is 6 June 2022.

Interviews are expected to start soon after this date.

ESO has established diversity as an important value of the Organisation, is committed to providing an equal opportunities environment and is actively seeking to promote a diverse and inclusive workforce.

No nationality is excluded, however non-Chilean applicants must have the pertinent working permit, according to Chilean regulations, at the time of the application. The post is equally open to suitably qualified candidates irrespective of gender, age, disability, sexual orientation, ethnicity or religion.