Program Officer-Budgeting and Reporting (Re- advertised)

Title: Program Officer-Budgeting and Reporting (Re-advertised)

Location:  Addis Ababa

Employment Category:  H1

Reporting To:  Deputy Finance Manager

Start of Contract & Duration:  12 Months

Posting date: May 12, 2022

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region and has been operational in Ethiopia since 2009.  With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

OVERALL PURPOSE OF THE ROLE:

Working closely with the grants and finance teams, ensure that budgets and financial reports are accurate, in line with DRC, donor, and government rules, and submitted in a timely manner.

RESPONSIBILITIES

Budgeting

• Support in collecting budgeting information from HR, SC and IT, and Admin Department and update the unit price information in Share point folder and maintain oversight of regular operational costs.
• Support in donor budget preparation process, budget monitoring, analyze variances between budget and actual expenditures, and communicating for the areas that need more attention or corrective measures to the relevant stakeholders.
• Support in the budget development process, using DRC’s internal budgeting template, including the development of BOQs for specific activities and respond to budget-related questions.
• Convert an internal budget template into a relevant donor template.
• Support the DPM – B&R in budget re-alignment.

Reporting

• Review all financial transactions in DRC’s Dynamic system to ensure that costs are correctly coded.
• Flag any mistakes with relevant budget holders and once approved, re-book on monthly basis, ensuring that these are done on time.
• Support the production of monthly budget versus actual reports in a timely manner
• Prepare accurate financial reports for internal review and submission to programs team, regional office, and/or headquarters on a timely basis and follow up on questions raised.

Financial management

• Support accurate and timely filing of financial documents
• Review partner expenses with budget holder (program accuracy) and awards (eligibility of expenses) and work with the accounting department for posting into DYN.
• Facilitate partner advance and reimbursement requests
• Train and support FO finance staff in the DRC Finance System, how to review TDL, BvA, and other areas of budgeting and reporting
• Regularly visit area offices, providing technical support, training, and spot checks of financial transactions to ensure compliance with DRC financial rules and regulations.
• Capacity building of finance and non-finance staff to improve financial management and compliance.
• Follow up in clearance of commitments and pending transactions
• Perform other ad-hoc tasks as required by immediate supervisor.  

All DRC roles require the post-holder to master

      DRC’s core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.  
• Collaborating: You involve relevant parties and encourage feedback.  
• Taking the lead: You take ownership and initiative while aiming for innovation.  
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values. 

Experience, Knowledge, Skills, and Ability

• 2-year work experience in finance and/or grants, in particular with budgeting and reporting
• Strong analytical skills and ability to transform complex spreadsheets into meaningful narrative reports
• Experience with data analysis and preparing and addressing variances between actual and budgeted expenditure
• Proficient in MS Office applications, especially Excel
• Strong attention to detail, with experience reviewing transaction lists
• Excellent interpersonal, communication, and presentation skills;
• An energetic, flexible and proactive approach with the ability to work independently and cooperatively within a team setting
• Ability to manage a complex and varied workload; work effectively under pressure, and organize and prioritize work to ensure deadlines are met
• Willingness to travel, as the role will require regular visits to DRC Area Offices
• Commitment to DRC values

EDUCATION: (include certificates, licenses, etc.)

• B.A Degree in Accounting from a recognized university or college

LANGUAGE: (indicate fluency level)

• Fluent in written and spoken English.

TO APPLY

Interested candidates who meet the required qualifications and experience are invited to submit an updated CV and cover letter explaining their motivation and why they are suited for the post. 

We only accept applications sent via our online-application form on www.drc.ngo under Vacancies.  

Please forward the application and CV, in English through the stated website no later than May 25, 2022. In the application process salary expectation must be stated/included in the application letter. 

For general information about the Danish Refugee Council, please consult www.drc.ngo

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics

We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.