Programme Associate (Social Protection & CBT, Budget Support) SC6 - Maputo, Mozambique 1

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The overall objective of WFP in Mozambique is to support the government in achieving the Sustainable Development Goal 2 (SDG2 – End hunger, achieve food security and improved nutrition and promote sustainable agriculture). Based on national development priorities, WFP Country Strategic Plan (CSP) aims to support long-term recovery and resilience and contribute to addressing the underlying causes of food insecurity and malnutrition in Mozambique. In line with its corporate strategy, WFP Mozambique strives to meet the needs of the 1 million beneficiaries it serves with the most effective support, be it in-kind food, cash, vouchers or a combination of all three.

WFP is supporting the Ministry of Gender, Children and Social Action (MGCAS) in operationalizing the National Strategy for Basic Social Security (ENSSB II) 2016-2024. In a context of high vulnerability to climate change and natural disasters, WFP support is focused on strengthening government capacities to improve access to social protection (SP) for the population affected by natural shocks. Thanks to its experience both in SP and humanitarian assistance, WFP is well placed to support MGCAS in making SP programmes more shock-responsive and foster harmonization between MGCAS and the National Institute for Disaster Management (INGD).

JOB PURPOSE

At this level, job holders are expected to demonstrate responsibility and initiative to respond independently to various queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen operational problems on a daily basis. Job holders are expected to manage resources and support staff.

KEY ACCOUNTABILITIES (not all-inclusive)

The Programme Assistant will work under the Activity Manager for Social Protection and the Head of CBT’s guidance and in close coordination with the Operations Officers for Social Protection and CBT on the following tasks:
• Support the development of tools needed for budgeting, monitoring, and carrying out expenses in line with reporting requirements;
• Support procurement, administrative and financial processes for Cash Based Transfers projects within Social Protection as well for other areas where CBT is the main modality;
• Development and/or update of Standard Operating Procedures (SOPs) to guide on grant management and reporting in collaboration with relevant units;
• Monitor and advise the project management and financial status of Field Level Agreements with Cooperating Partners and in close coordination with the Partnerships Unit;
• Monitor commitments and expenditures of budgets and other funds allotments and ensuring that utilization of funds is in accordance with agreements;
• Support preparation of distribution and payment plans as well as transfer reconciliation reports, which entails regular coordination with Field Offices as well as with CBT Team;
• Support informed financial decision making and conduct financial analysis to better utilize resources and avoid/ minimize project unspent balances;
• Other as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Secondary School, post-Secondary School Certificate or University Degree in areas related to Finance, Business, Administration or Accounting. 
Experience:At least 5 years of relevant professional experience in general administrative work, preferably in the area of accounting, business and finance.
                    Experience with private sector or government funding management is desirable.
Languages: Fluency in both oral and written communication in English and Portuguese.

KNOWLEDGE & SKILLS

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word;
• Knowledge of work routines and methods in order to complete processes under minimal supervision;
• Strong knowledge of spreadsheets and databases (MS Excel and MS Access) or other databases;
• Ability to present information in the form of tables, charts and diagrams easily comprehensible;
• Ability to identify data discrepancies and rectify problems requiring attention;
• Solid organizational skills including attention to detail and multitasking skills.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
•  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
•  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
•  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
•  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
•  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
•  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
•  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
•  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
•  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
•  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
•  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

TERMS AND CONDITIONS

Position Title: Programme Associate (Social Protection & CBT, Budget Support) SC6

Contract Type:  Service Contract 6

Contract Duration:  12 months

Duty Station:  Maputo

This position is applicable only to Mozambican Nationals.
Female and qualified applicants are highly encouraged to apply.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

DEADLINE FOR APPLICATIONS

27TH MAY 20222

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.