Financial/Administrative Assistant (CASE II Project)

ECAC JOB OPPORTUNITY

• Function title: Financial/Administrative Assistant (CASE II Project)
• Reference: NOC-ECAC-2022-FGII/477
• Location: ECAC Secretariat, Neuilly-sur-Seine - Information about living in Paris
• Nature of competition: Internal and external competition
• Applicable regulations: Conditions of Employment of ECAC Contract Staff at EUROCONTROL
• Grades: AC 4/5 - Check salary simulations for the basic grade
• Type of post: Clerical Assistant (FG-II) (4/5 )
• Number of posts: 1
• Duration: The contract is for a limited-term, ending on 31.12.2023
• Security clearance: None required
• Directorate/Service: ECAC Secretariat
• Competition publication date: 13/05/2022
• Competition closing date: 09/06/2022 (23:59 Brussels time)
• Reserve list: Applicable - See details in the "Useful information" section

Your team

The ECAC Secretariat serves the European Civil Aviation Conference (ECAC) in promoting the continued development of a safe, secure, efficient and sustainable European air transport system within its 44 Member States. It sustains extensive activities in the safety, security, facilitation, environment and economics field.

Your role

Your role will be to:

• Prepare periodic financial statements, including the annual financial report to the European Commission (EC), and other reports on expenditures as necessary.
• Prepare all documents (e.g. budget approval forms, payment requisition requests) required for the delivery of activities.
• Prepare payment requests to the European Commission.
• Reconcile income, expenditures and identify discrepancies by referring to the relevant databases.
• Prepare bank reconciliation for CASE II bank account.
• Provide relevant data to the external auditor, designated in the Grant Contract with the EC, especially for annual expenditure verification.
• Assist with other administrative tasks related to the running of the project (e.g. preparation of missions) as required and maintain filing systems, mailing lists, etc.
• Carry out any other task in line with the main purpose of the job.

Required qualifications, experience & competencies

• Completed Post-secondary education attested by a diploma in a finance related field or secondary education attested by a diploma giving access to post-secondary education and relevant professional experience of at least two years.
• A minimum of one year relevant experience to carry out the advertised responsibilities.
• Experience with financial accounting and reporting (e.g. general ledger, gains and losses from financial transactions).
• Experience in the use of Excel (pivot table, production of figures and charts).
• Experience in other tools such as ORACLE would be a strong asset.
• Awareness of ECAC role and activities and of CASE II Project, and EUROCONTROL’s role.
• Analytical thinking: You analyse information and are able to identify relationships.
• Planning & Organising: You know how to plan ahead and adapt as required.
• Communication: You are able to foster two-way communication.
• Customer focus: You know how to respond effectively to customer enquiries.
• Quality focus: You deliver a consistent quality of work.
• High sense of confidentiality and discretion.
• Ability to work in a multinational and multicultural environment.
• Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.
• The working languages of the Agency are English and French. For this particular job, candidates must be proficient users of English at level C1 and independent users of French at level B1.
  The levels relate to the Common European Framework of References for languages (CEFR).

Useful information

• Applications will be considered from nationals of ECAC Member States.
• The successful candidate will be administratively assigned to the EUROCONTROL Experimental Centre in Brétigny-sur-Orge and seconded to the ECAC Secretariat, in Neuilly-sur-Seine, France.
• The selected candidate will be offered a contract for a limited-term, ending on 31.12.2023 pursuant to the provisions of the Conditions of Employment of ECAC Contract Staff at EUROCONTROL. Where the duration of the CASE II project is extended and the interests of the service deem this necessary, the limited-term contract may be extended, depending on satisfactory performance, for two fixed periods of not more than three years each, beyond the aforementioned period and on the terms and conditions set out herein.
• After a minimum of five years of service, the appointment of a contract staff may be converted to an appointment for an undetermined period, provided that post is of a lasting duration, and his/her performance is satisfactory.
• Contract staff are considered internal candidates after having performed three years of service.
• The successful candidate shall be appointed in principle at the basic grade of the advertised grades.
• Before being established in the post, he/she will be requested to provide certified copies of his/her degrees and successfully serve a probationary period of 9 months.
• In the case of a reserve list, suitable candidates not selected for a post will be placed on a reserve list for similar functions. The period of validity of reserve lists is one year from the closing date of applications.
• Information on the employment regulations governing this post can be found on the web page: https://jobs.eurocontrol.int/employment-rules/
• EUROCONTROL is an equal-opportunity employer.
• Candidates should go to our Careers website and read the tips on how to apply.