Storekeeper | SSA-4 | Manila, Philippines

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

VA DETAILS

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

Within partnership project with the government of the Philippines, the incumbent will report to the technical lead, or the designate. 

The position will be based in the greater Manila region, exact location to be determined. The incumbent will be expected extensive national travel for installations, capacity building events and emergency deployments. International travel might be expected. 
 

JOB PURPOSE

To handle receipt/dispatch and verification of IT Equipment/commodities in order to maximise quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse standards and established guidelines. The incumbent will be working as a part of a bigger team but be working independently in his role. 

KEY ACCOUNTABILITIES (not all-inclusive)

•    Effectively receive/dispatch IT equipment and other commodities against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of equipment/commodities including the quality in compliance with the established standards. 
•    Prepare, verify and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on equipment/commodity movements in line with the corporate requirements. 
•    Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
•    Perform inspections, testing of IT Equipment/commodities and prepare reports on the quantity and quality of the IT Equipment/commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making. 
•    Implement appropriate measures to safeguard all items/commodities, to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor. 
•    Monitor condition of the warehouse and equipment/commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized equipment/commodity storage following WFP warehouse standards.
•    Be responsible for a warehouse / workshop facility and ensure access control for staff and contractors working at site. 
•    Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.
•    Carry out other duties as required. 
 

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
•  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
•  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
•  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
•  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
•  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
•  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
•  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
•  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
•  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
•  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
•  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
   

FUNCTIONAL CAPABILITIES

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. 
Experience: At least 4 or more years of work experience in the related field. 
Language:  Fluency in both oral and written communication in English and local languages.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Knowledge and/or interest in Information Technology
• Experience in working with Electronic/IT companies.
• Experience using logistics databases to extract routine reports is an advantage.
• Experience in managing warehouses with food and NFIs. 
• Experience in managing inventories.

DEADLINE FOR APPLICATIONS

Deadline for applications is on 29 May 2022, 11:59 PM. Qualified candidates are required to complete an online candidate profile in  UN WFP Careers Website (https://www.wfp.org/careers). Only applications received from this website are considered valid and will be processed and only shortlisted candidates will be contacted. 

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.