Assistant - External Relations and Partnerships (ERP)

OBJECTIVES OF THE PROGRAMME

The Office of the Regional Director (RDO) supports the work of the Regional Director, and provides overall leadership and coordination of communications, external relations and partnerships, information products and services. RDO also supports the work of WHO's governing bodies.

The External Relations and Partnerships Unit (ERP) within RDO works in close collaboration with many different parts of the Organization to provide staff with tailored support in order to make the process of mobilizing and managing resources as fast, simple and efficient as possible (from proposal submission, to negotiation and agreement, to reporting to donors on activities). A critical part of this is developing rapport and fostering partnerships with prospective donors/partners, as well as ensuring timely and quality reporting to existing donors/partners. The unit also has a strong role in supporting the Regional Director's communications, and works closely with the Communications Unit and other teams to implement internal communication and other initiatives.

DESCRIPTION OF DUTIES

Under the supervision of the Technical Officer (ERP), the incumbent is responsible for the following functions:

1. Provide support in strengthening donor and partner relations through the implementation of the WHO Framework of Engagement with Non-State Actors (FENSA). In this regard, assist the FENSA focal point in conducting due diligence and risk assessments on potential partners;
2. Assist the ERP team and, as needed, RDO in managing donor and partner visits to WPRO;
3. Support proactive provision of information to donors and partners about the work of WHO donor/partner through targeted communications;
4. Provide assistance in managing non-State actor (NSA) engagement during sessions of the Regional Committee and with social events organized by Member States;
5. Liaise with the relevant technical units in consolidating cross-cutting donor report submissions;
6. Provide general administrative assistance to the team, such as managing shared files and archives; and supporting contracting processes;
7. Maintain the ERP intranet webpage to ensure that latest ERP forms and information are available to both regional and Country Office staff; and
8. Perform other duties as and may be required.
   

REQUIRED QUALIFICATIONS

Education

Essential: Graduation from secondary school with secretarial/administrative training.

Experience

Essential: Five years experience in secretarial/administrative posts, preferably, in a large or an international organization.
Desirable: Experience in WHO administration preferred, including familiarity with the WHO Global Management System (GSM).

Skills

-Thorough knowledge of office procedures.

-Good communication and interpersonal skills.

-Ability to act with tact, diplomacy, discretion and respect of confidentiality.

-Sound decision making skills, including knowing when to raise issues to supervisors.

-Ability to prepare correspondence, summary of meetings, documentation and notes for the record, etc. Typing skills and ability to take dictation at required speed.

-Ability to discern routine from non-routine.

-Good computer skills and ability to adapt to various software applications.

-Ability to work harmoniously as a member of the team, adapt to diverse education and cultural backgrounds and maintain a high standard of personal conduct.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Moving forward in a changing environment
Producing results

Use of Language Skills

Essential: Expert knowledge of English

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 638,273 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.