Senior Procurement Assistant

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:
1. Identify the proper procurement method and potential suppliers.
2. Issue offer solicitations, communicate and negotiate with suppliers when needed.
3. Evaluate and analyze the received offers and recommend the awarded suppliers.
4. Ensure that the prices are reasonable and that the technical/admin clearances are obtained.
5. Prepare the adjudication reports with recommendations for review and approval.
6. Create and process requisitions for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure timely process of requests and delivery of goods and services. Initiate purchase order amendments when required, provide justification and upload supporting documents in ECM.
7. Analyze and process requests for procurement of goods and services for different technical and emergency programmes, ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds.
8. Prepare requests for price estimates for non-catalogue items, obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implement related procurement decisions taken by technical units and supervisor.
9. Provide technical units and country office with the estimate cost of needed supplies/services to estimate their budgets.
10. Arrange for the meetings of the Country Procurement Committee by identifying with partners suitable dates, compiling and disseminating necessary background documents related to the cases to be presented.
11. Maintain and update the suppliers' database including completion of the supplier evaluation forms for all suppliers contracted by WHO Beirut office.
12. Generate procurement reports and briefings on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions and recommend solutions.
13. Act as a backup for customs clearance and logistical arrangements for importing goods.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by training in procurement/logistics
Desirable: University degree in business administration, social sciences or a related field is an asset

Experience

Essential: At least eight years' experience in procurement
Desirable: Relevant experience in the UN system

Skills

• Ability to work independently, manage and prioritize in difficult and complex situations and especially under pressure.
• Proven knowledge of procurement regulations and procedures.
• Proven problem solving and analytical capacity and strong attention to detail.
• Demonstrated ability to document and communicate, in both verbal and written form, to various levels in the organization including senior management.
• Demonstrated negotiation skills.
• Very good organizational skills, ability to meet deadlines.

WHO Competencies

Enhanced WHO Global Competency Model:
https://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources
• Creating an empowering and motivating environment

Use of Language Skills

• Essential: Expert knowledge of English. Expert knowledge of Arabic.
• Desirable: Intermediate knowledge of French.

Other Considerations (e.g. IT Skills)

• Very good knowledge of Microsoft applications.
• Knowledge of ERP/Oracle applications is an asset

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at LBP 65,570,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.
• Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that:
  1 -Your profile on Stellis is properly completed and updated.
  2- All required details regarding your qualifications, education, training and experience are provided under relevant sections.
  3- Your experience records are properly entered with elaboration on tasks performed at the time.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.