Finance Coordinator Ukraine Lviv
Ukraine
- Organization: NRC - Norwegian Refugee Council
- Location: Ukraine
- Grade: Mid level - Mid level
-
Occupational Groups:
- Operations and Administrations
- Banking and Finance
- Managerial positions
- Closing Date: Closed
Generic responsibilities
- Adherence to NRC policies, guidance and procedures.
- Implement NRC’s systems and procedures at the area level.
- Ensure adherence to NRC policies, handbooks, guidelines and donor requirements.
- Prepare and submit reports and analyses.
- Ensure proper filing of all supporting documents.
- Support line managers in the financial procedures and perform the required team training.
- Ensure development and implementation of administrative systems and procedures.
- Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards &
- principles within NRC and amongst beneficiaries served by NRC.
- Ensure that the accounting, monitoring and reporting are according to procedures.
Specific responsibilities
- Update and monitor the area master budget - including allocation of costs in coordination
with heads of units/departments and identifying funding gaps.
- Ensure effective cash flows, prepare a forecast of expenditures and submit monthly cash
requests.
- Ensure timely payments to the vendors, contractors and suppliers, etc.; following NRC’s financial procedures and contract policies.
- Ensure the financial supporting documents meet NRC and Donors rules and regulations.
- Ensure the bookkeeping is done daily; utilising the NRC Agresso accounting system.
- Responsible for the month-end closing and preparation of the Balance Reconciliation sheet (BRC) within the stipulated period, with close coordination with the country office finance team.
- Provide up to date analysis and regular reports for the Area's financial status and Area-specific grants.
- Monthly “Budget Vs Actual” reports are updated and shared with the budget holders.
- Conduct monthly budget review meetings at the area level with the relevant budget holders.
- In coordination with the area HR team, review the Salary spending plans monthly and report gaps if any.
- Support the Finance Manager (FM) at the year end closure and external/internal audits.
- Support FM in the preparation of grant proposals and donor financial reports.
- Advise budget holders on donors’ regulations and NRC policies regarding financial payments/procedures.
Critical interfaces
- NRC staff at the area level and country level.
- Local partners, vendors and contractors.
Scale and scope of the position
Staff:
4
Stakeholders:
Donors
Budgets:
-
Information:
Office365, OKTA, Agresso, Intranet, filing system
Legal or compliance:
Terms of employment, Code of conduct, Security Management Policy, NRC People
- Competencies
Professional competencies
- Bachelor’s degree in relevant field.
- Minimum 3 years of experience working in a humanitarian organization.
- Previous experience from working in complex and volatile contexts.
- Fluency in English.
- Fluency in Ukrainian and Russian.
- Knowledge of Ukrainian law regarding taxes, VAT, pension, social insurance and other taxes.
- Familiar with NRC donors’ rules and regulations.
Behavioural competencies
- Strong context monitoring and analytical skills.
- Resilience and ability to work in insecure environments.
- Strategic thinking.
- Ability to empower and build trust.
- Performance Management
• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework
This vacancy is now closed.
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