Project Assistant - Marine Environment Division

London

Organization: IMO - International Maritime Organization
Location: London
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Administrative support
- Environment
- Maritime
- Project and Programme Management
- Sustainable use of oceans, seas and marine resources
Closing Date: Closed

Provide administrative support to the Head of Office, Programme Officer (Prevention), Programme Officer for Oil Pollution Preparedness, Response and Coordination (OPRC), and the Project Manager to ensure that routine services and activities within the administrative domain are implemented;
Screen and file incoming correspondence, attaching background materials and ascertaining priority, maintain a pending file for the Project Manager to ensure that these are followed up and addressed, in consultation with the Head of Office or relevant Officers, as required;
Reply to enquiries from within and outside REMPEC regarding the projects and monitor any associated email account(s);
Arrange appointments and receive visitors;
Prepare correspondence, meeting documents, minutes and reports;
Assist in preparing, updating and proofreading manuscripts for technical documents, reports and communication material;
Provide administrative, logistical, and secretarial support for meetings and missions, including travel arrangements, preparation and dissemination of relevant documents and files, and assist officers and delegates prior to and during such meetings, as required;
Monitor provision of services from providers, as necessary;
Maintain REMPEC’s website and social media platforms as well as project databases and filing systems in consultation with the relevant Officers;
Prepare tables, graphs, spreadsheets and presentations using MS Office and other software applications;
Perform any other duties as may be required.

This vacancy is now closed.
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