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Procurement Assistant - Dnipro

Ukraine

  • Organization: NRC - Norwegian Refugee Council
  • Location: Ukraine
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Administrative support
    • Procurement
  • Closing Date: Closed

Generic responsibilities

  • Adhere to NRC policies, handbooks, guidelines, and donor requirements.
  • Assist with the implementation of the logistic function’s portfolio according to the Plan of Action
  • Prepare and develop status reports as required by management.
  • Ensure proper filing of all support documents.
  • Promote and share ideas for improvement of the logistic function.
  • Be anti-corruption, transparency, and cost-efficiency focus in all procurement processes
  • Conduct procurement process with a focus on country and NRC regulations.
  • Prepare procurement documents in line with NRC procurement procedures.
  • Perform other duties, as assigned by the Line Manager

 

Specific responsibilities

  • Ensure that all procurements are done per NRC logistics policies, procedures, and donor regulations.
  • Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.
  • Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached.
  • Maintain proper files for procurement documents (and upload all documents in Agresso).
  • Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds.
  • Ensure RFQs, are prepared and sent out within the agreed lead time.
  • Complete and issue purchase orders per NRC regulations.
  • Check procurement documents (Bid analysis, Purchase Orders, Payment documents, etc...) and submit them to signatories for verifications and approvals.
  • Follow up with suppliers and organize for delivery of materials.
  • Support the Procurement officer in Conducting regular market surveys to identify suitable and reliable suppliers and service providers.
  • Update and share the procurement tracker regularly.
  • Any other tasks assigned by the supervisor.

 

Critical interfaces

  • NRC staff (at the Area and CO).
  • Suppliers.

Scale and scope of the position

Staff:

N/A

Stakeholders:

N/A

Budgets:

-

Information:

Office365, OKTA, Agresso, Intranet, filing system, Terramar fleet software.

Legal or compliance:

Terms of employment, Code of conduct, Security Management Policy, NRC People

 

  1. Competencies

 

Professional competencies

  • Bachelor’s degree in relevant field.
  • Minimum 1 year of experience working in a humanitarian organization and experience in Warehousing.
  • Previous experience from working in complex and volatile contexts.
  • Good English level.

 

Behavioural competencies

  • Strong context monitoring and analytical skills.
  • Resilience and ability to work in insecure environments.
  • Ability to empower and build trust.
  • Ability to plan.

 

  1. Performance Management

•    The Job Description

•    The Work and Development Plan

•    The Mid-term/End-of-trial Period Performance Review Template

•    The End-term Performance Review Template

•    The NRC Competency Framework

This vacancy is now closed.
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