Procurement Assistant - Dnipro
Ukraine
- Organization: NRC - Norwegian Refugee Council
- Location: Ukraine
- Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
-
Occupational Groups:
- Administrative support
- Procurement
- Closing Date: Closed
Generic responsibilities
- Adhere to NRC policies, handbooks, guidelines, and donor requirements.
- Assist with the implementation of the logistic function’s portfolio according to the Plan of Action
- Prepare and develop status reports as required by management.
- Ensure proper filing of all support documents.
- Promote and share ideas for improvement of the logistic function.
- Be anti-corruption, transparency, and cost-efficiency focus in all procurement processes
- Conduct procurement process with a focus on country and NRC regulations.
- Prepare procurement documents in line with NRC procurement procedures.
- Perform other duties, as assigned by the Line Manager
Specific responsibilities
- Ensure that all procurements are done per NRC logistics policies, procedures, and donor regulations.
- Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.
- Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached.
- Maintain proper files for procurement documents (and upload all documents in Agresso).
- Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds.
- Ensure RFQs, are prepared and sent out within the agreed lead time.
- Complete and issue purchase orders per NRC regulations.
- Check procurement documents (Bid analysis, Purchase Orders, Payment documents, etc...) and submit them to signatories for verifications and approvals.
- Follow up with suppliers and organize for delivery of materials.
- Support the Procurement officer in Conducting regular market surveys to identify suitable and reliable suppliers and service providers.
- Update and share the procurement tracker regularly.
- Any other tasks assigned by the supervisor.
Critical interfaces
- NRC staff (at the Area and CO).
- Suppliers.
Scale and scope of the position
Staff:
N/A
Stakeholders:
N/A
Budgets:
-
Information:
Office365, OKTA, Agresso, Intranet, filing system, Terramar fleet software.
Legal or compliance:
Terms of employment, Code of conduct, Security Management Policy, NRC People
- Competencies
Professional competencies
- Bachelor’s degree in relevant field.
- Minimum 1 year of experience working in a humanitarian organization and experience in Warehousing.
- Previous experience from working in complex and volatile contexts.
- Good English level.
Behavioural competencies
- Strong context monitoring and analytical skills.
- Resilience and ability to work in insecure environments.
- Ability to empower and build trust.
- Ability to plan.
- Performance Management
• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework
This vacancy is now closed.
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