Logistics Assistant (HSA Management) SC-5

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The position of Logistics Assistant (Emergency Preparedness and Response) is to be based at the Tribhuvan International Airport Humanitarian Staging Area (HSA) in premises of Airport Cargo Complex. The job handler will be part of the WFP emergency preparedness and response (EPR) unit, and under the overall supervision of Head of Supply Chain and EPR and under the direct supervision of the Logistics Officer (Emergency Coordinator). As a part of the Emergency Preparedness and Response (EPR) project The Humanitarian Staging Area was established with the objective to enhance logistics and telecommunications emergency preparedness capacity of the Government of Nepal and humanitarian stakeholders. 

Primarily, the job holder is responsible to manage the facility on day-to-day business by strictly following Standing Operating Procedure (SOP) to support the emergency logistics operations during normal times and disaster situations. Likewise, the Logistic Assistant will provide support to logistic cluster to support preparedness and response operation for monsoon or any other type of disaster in the country. 

JOB PURPOSE

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. 

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery logistics country wide.  
2. Support the timely ordering and delivery of services and supplies to authorized partners and destinations. Including loading and unloading activities.  
3. Support the management of logistics vendors’ contracting activities including performance monitoring and measurement. 
4. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set. 
5. Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards. 
6. Assist in monitoring inventory management processes in RITA to track trends and account for the inventory status from source to beneficiary using the Logistics Cluster services. 
7. Support operational pipeline analyses, assessments, and operational planning for all delivery modalities. 
8. Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor. 
9. Collect and compile data, produce and/or contribute to reports (e.g. financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making. 
10. Liaise with internal and external stakeholders to support efficient logistics operations management. 
11. Provide guidance to other support staff, in order to assist them in completing standard tasks.
12. Perform other duties as assigned by the supervisor. 

FUNCTIONAL CAPABILITIES

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Language: Fluency in both oral and written communication in English and Nepali .

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Minimum 4 to 5 years of experience in the field of Logistics. Experience of working with UN missions is desirable.

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

TERMS AND CONDITIONS

Contract Type: Service Contract

Duration: 6 months

DEADLINE FOR APPLICATIONS

02 June 2022

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.