Property Control and Inventory Unit (PCIU) Assistant

Details

Mission and objectives

Under Resolution 2625 (2022), the Security Council determined that the situation in South Sudan continues to constitute a threat to international peace and security in the region. The Council extended the UNMISS mandate until 15 March 2023. It also emphasized that the Mission should continue advancing its three-year strategic vision defined in resolution 2567 (2021) to prevent a return to civil war, build durable peace and support inclusive, accountable governance and free, fair and peaceful elections in accordance with the Revitalized Peace Agreement. Under Chapter VII of the Charter of the United Nations, UNMISS is therefore authorized to use all necessary means to implement its mandate which includes: (a) Protection of civilians (b) Creating conditions conducive to the delivery of humanitarian assistance (c) Supporting the Implementation of the Revitalised Agreement and the Peace Process (d) Monitoring, investigating, and reporting on violations of humanitarian and human rights law: The overall ceiling for uniformed personnel is maintained at 17,000 troops and 2,101 police, including 88 corrections officers. Please refer to https://unmiss.unmissions.org/mandate for more information.

Context

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022).

Task description

Under the general supervision and guidance of the Warehouse Officer, the PCIU Assistant is responsible for the following: • Prepare and conduct physical verifications as delegated by the Supervisor (this includes but is not limited to) ensuring that all targeted clients are fully informed of upcoming physical inspections; preparing lists of assets and other supporting reports; scheduling and conducting inspections with target clients; scheduling follow-ups, etc.). • Ensure that Umoja Inventory System is accurately updated within 24/48 hours from the physical verification. • Monitor and verifies accuracy of inventory data captured in UNMISS Assets Database (Umoja Inventory System). • Monitors the Umoja Inventory System to ensure that all non-Expendable items that have been received in the mission are entered in Umoja and all records are updated by Receiving and Inspection Unit correctly. • Ensure that all activities are carried out in conformity with the established standard procedures. Proactively keep Supervisor informed of progression and promptly notify any deviation from schedule. • Ensure that anomalies (i.e.: wrong or missing barcodes/serial numbers, wrong item descriptions, etc.) are promptly reported to his/her supervisor for immediate correction. In case of missing barcodes, he/she should follow-up with R&I and Commodity Managers for possible re-barcoding of asset. • Continuously review Physical Verification Vouchers (PVV) and Umoja Inventory System for compliance with required quality standards. When needed, the IVU/PCIU Inspector will be responsible to prepare, coordinate and conduct, ad-hoc, unplanned inspections. • To plan, prepare, coordinate (with Field Offices, TCCs/ PCCs and end- users) and execute the Field Offices assets physical verification program in accordance with the six-month work cycle and to verify whether accurate accountability of assets issued to end-users is being maintained. • To maintain and update information collected during physical inspection in Umoja and to correct discrepancies accordingly thereby ensuring accuracy of inventory data. • To maintain accurate and auditable records, in both hard and electronic format, for property control and accountability at UNMISS in conformance with Secretariat Administrative Instructions, LDS/OMS/DPKO guidelines and UNMISS standard operating procedures. • Run a review in Business Object report. • Performs other duties as maybe assigned by his/her supervisor. Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote capacity development activities and transfer of skills to national personnel during the assignment; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible