Supply Chain Assistant

Details

Mission and objectives

Under Resolution 2625 (2022), the Security Council determined that the situation in South Sudan continues to constitute a threat to international peace and security in the region. The Council extended the UNMISS mandate until 15 March 2023. It also emphasized that the Mission should continue advancing its three-year strategic vision defined in resolution 2567 (2021) to prevent a return to civil war, build durable peace and support inclusive, accountable governance and free, fair and peaceful elections in accordance with the Revitalized Peace Agreement. Under Chapter VII of the Charter of the United Nations, UNMISS is therefore authorized to use all necessary means to implement its mandate which includes: (a) Protection of civilians (b) Creating conditions conducive to the delivery of humanitarian assistance (c) Supporting the Implementation of the Revitalised Agreement and the Peace Process (d) Monitoring, investigating, and reporting on violations of humanitarian and human rights law: The overall ceiling for uniformed personnel is maintained at 17,000 troops and 2,101 police, including 88 corrections officers. Please refer to https://unmiss.unmissions.org/mandate for more information.

Context

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022).

Task description

Under the general supervision and guidance of the Warehouse Officer, the PCIU is responsible for the following: • Receive and process requests for goods and preparing the pick list and issue vouchers for approved requests. • Prepare inventory for delivery against approved issue vouchers and ensuring timely delivery of goods to the beneficiaries. • Support identification of “minimum, restock (re-order) and maximum stock levels” of warehouse materials. • Prepare various Warehouse Activity Reports including Key Performance Indicators (KPIs), inventory, one hundred percent (100%) expendable accuracy and statistics reports. • Ensure that the handling of issue vouchers, picking of stock and preparation of issue vouchers for delivery to clients, to avoid potential mistakes in the process. • Track the issue and consumption of expendable items and developing scales of issue. • Support the initiation of write-off actions and coordinate with Service Support Sections/Claims/Board of Survey (BOS)/Local Property Survey Board (LPSB). Updating asset status in the Umoja. • Undertaking the conduct of monthly stock take of expendable items. Conducting annual full physical inventories as required. • Verify inventory stock levels based on demand history. Review demand history and verify Days of Supply (DOS) levels for on hand stock, safety stock levels and minimum/maximum levels for inventory. Implement measures to prevent a stock out situation for fast-moving items from occurring and prepare stock replenishment lists for approval of the Warehouse Supervisor. • Receive, store, maintain, secure and issue stocks to the Centralized Warehouse customers and maintain an accurate transaction history for all receipts and issues. • Conduct proper warehouse housekeeping on a continuous basis. Ensure all items received for storage are labelled, properly arranged in the storage shelves/bins, and correctly entered in the database. • Support the planning of goods requirements for the entitled customers in the region. • Ensure database accuracy for the movement of stock in the warehouse. When discrepancies are noted, initiate investigation and correction of database records as required. • Submit reports at prescribed time intervals for activities in all warehouses to management. • Perform any other related tasks as may be required by the Warehouse Supervisor. Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote capacity development activities and transfer of skills to national personnel during the assignment; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible