Accounts and Admin Assistant (NPSA4)

In the programme countries, UNDP supports stabilization, state-building, governance and development priorities in in partnership with the host governments, the United Nations system, the development partners and other partners to help the country to achieve sustainable development by eradicating poverty in all its forms and dimensions, accelerating structural transformations for sustainable development and building resilience to crises and shock.

UNDP has worked in India since 1951 in almost all areas of human development, from systems and institutional strengthening to inclusive growth and sustainable livelihoods, as well as sustainable energy, environment and resilience. UNDP’s programmes continue to fully integrate a global vision for catalytic change with India’s national priorities. With over 30 projects on the ground in almost every state, today UNDP India works to achieve the Sustainable Development Goals by transforming traditional models to do development differently. In a rapidly changing global environment, the work of UNDP and the broader UN family aligns with the Government of India's new national development vision, India 2030, and builds upon the Sustainable Development Goals. UNDP India's country programme for 2018-2022 has three major focus areas:

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• Inclusive growth
• Environment and energy
• Strengthening systems and institutions

These are supported by a framework of renewed partnerships and blended finance solutions, a pool of financial and technical resources for greater impact and scale, and South-South expertise.

You are invited to join a team of dedicated development professionals whose primary role is to support the India to achieve the 2030 Agenda. As part of the UNDP team your focus will be to work with multiple stakeholders to find the country specific solutions that lead to sustainable development and to ensure no one is left behind - and we reach those furthest behind first. 

UNDP is looking for individuals who have the communication, analytical, planning and implementation capacities that can address links, choices and connections across many issues and sectors. We seek individuals who can apply global best practice to national contexts. We are looking for people who are enthusiastic, motivated, and committed to making a positive contribution to Development in India.

Background and scope of portfolio

UNDP India in collaboration with various private sector entities has initiated a project to minimize negative impacts and risks to environment and to human health in India, by enhancing sustainable Plastic Waste Management practices, through a socio-technical model (segregation/collection/recycling) while ensuring compliance with regulations, to improve use of resources and in line with Swachh Bharat Mission (SBM) in India.

• Maintain financial records and monitor systems to record and reconcile expenditures, balances, payments, statements and other data for day-to day transactions and reports;
• Operate ERP based Financial Accounting System for preparation of vouchers for the project (including the processing of vendor creation and settling of travel claims), creation of requisitions in the system, making budget checks in the system.
• Assist in tracking of available resources and monitoring of expenditure as per approved project work plan and budget;
• Organize and coordinate the procurement of services and goods under the project;
• Support in collating and processing of financial reports into donor wise quarterly/biannualy financial reports.
• Assist in reviewing IP advance, liquidation and reimbursement procedures vis-a-vis UNDP policy compliance. Assist in reviewing audit reports, and actions on any audit recommendations.
• Provide logistical and administrative support in conducting different project activities (trainings, workshops, stakeholder consultations, arrangements of tour, etc.). Manage support costs and office expenditure.
• Perform any other tasks assigned from time to time by the Finance Officer, PWM Project.

• Minimum of High School with Commerce stream or related fields would be essential OR Bachelors degree in Commerce and relevant field related to the terms of reference

• Minimum 4 years professional experience (1 year for candidates with Bachelors degree) in finance and administration;
• Previous work experience with UNDP or any other UN agency is highly desirable.
• Additional experience in maintaining accounts, handling audits, HR management and the procurement of goods & services is desirable.
• Ability to work and coordinate with large and complex teams.
• Excellent communications, organizational and interpersonal skills.
• High-level of IT/computing skills (minimum: Microsoft Outlook, Word, Excel, Powerpoint).
• Excellent in ERP based financial management.
• Good drafting and writing skills in English.
• Ability to work independently and under minimum supervision
• Additional experience in maintaining accounts, handling audits, HR management and the procurement of goods & services is desirable

Language requirement :

• Excellent knowledge of written and spoken English and Hindi is essential.