Supply Chain Assistant NPSA5 - Bissau, Guinea-Bissau
Bissau
- Organization: UNDP - United Nations Development Programme
- Location: Bissau
- Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
-
Occupational Groups:
- Administrative support
- Logistics
- Supply Chain
- Closing Date: Closed
Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Office/Unit/Project Description
UNDP has been selected as the Principal Recipient for the New Funding Model (FM3) Global Fund Grant for Malaria for the period from 1 January 2021 to 31 December 2023. As such, UNDP's mission is to ensure the availability of all necessary pharmaceuticals and health products in sufficient quantity and quality for programme needs.
The Health Products Supply Chain Assistant works for the success of this mission through the specific functions detailed in this job description. He/She will ensure the planning, implementation of plans and systems for the reception, storage, distribution of health products and provides technical assistance to the various Essential medicines procurement Centers, central and regional. He/She produces reports for the proper management of health products and their delivery in accordance with UNDP rules and standards. He/She provides reliable stock and consumption data to be properly introduced into logistics management tools to inform appropriate quantification, purchase and distribution practices.
Scope of Work
Storage and Distribution;
- Assist in the evaluation of the Essential medicines procurement Center's performance in terms of responsiveness, compliance with reception procedures and integration of receipts into the inventory of existing stocks;
- Ensure compliance with good storage and distribution practices for all pharmaceuticals and health products in the warehouse.
- Assist the Essential medicines procurement Center in the execution of all orders to avoid disruptions in inventory management.
Data collection and compilation
- Actively participate in the collection of stock and consumption data, available in the different Essential medicines procurement Centers and health facilities in order to maintain accurate information that will help with purchasing and distribution projections;
- Facilitate the quantification process ensuring quarterly consumption data for all pharmaceuticals and other health products is available from all Health facilities.
- Provide estimates of average monthly consumption for all pharmaceuticals and health products.
Stock Management
- Ensure during the field visits that stock management tools are available and used in each health facility, regional and central Essential medicines procurement Centers;
- Ensures that inventory management practices are followed in accordance with approved standards.
- Produce a monthly report of stock management activities at central and regional Essential medicines procurement Centers, including reception, temperature and humidity reports at central Center.
Others
- Provide technical assistance to the personnel at health facilities in the areas of reception, storage and stock management at the level of their structures as well as in the production of various stock management reports.
- Participate in the execution of spot check of pharmaceuticals and health products at the level of the Essential medicine’s procurement Center and all health structures, with respective managers.
- Supervises and monitor during the supervision visits all the equipment (laboratory or storage equipment) purchased by the project.
- Participate in sampling activities at central and peripheral level, for the quality control of medicines and health products.
Institutional Arrangement
Under the direct supervision of the Procurement and Supply Chain Specialist, the Supply Chain Assistant supports the Supply chain management of pharmaceuticals and health products procured under the project and works closely with the Global Fund project management team to support the successful implementation of the project.
Competencies
Complete the Competencies section for each set of competencies as follows:
Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
People Management (Insert below standard sentence if the position has direct reports.)
UNDP People Management Competencies can be found in the dedicated site.
Cross-Functional & Technical competencies (insert up to 7 competencies)
Thematic Area
Name
Definition
Programme and Policy
Health
The Global Fund to fight HIV-AIDS, Tuberculosis and Malaria
Programme and Policy
Health
Access to treatment
Business management
Working with Evidence and data
Ability to inspect, clean, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Business management
Monitoring
Ability to provide managers and stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
- Core – applicable to all personnel. Select the relevant level for each competency based on the required behaviours.
- People Management – if the personnel has people management responsibilities, insert the standard text with the link to the people management competencies list.
- Cross-functional & Technical : Insert up to 7 competencies from the approved UNDP Cross-functional & Technical competencies list uploaded on the the competency framework site.
Please refer to the competency framework site for the entire list of competencies and further explanations.
Minimum Qualifications of the Successful NPSA
Min. Education requirements
High school graduation diploma with specialized certification in the field of public health or similar is required. Bachelor degree in management, accounting, logistics or equivalent is an asset;
Min. years of relevant work experience
Minimum 5 years experience in health products supply chain management or related activities with high school graduation or 2 years of experience with bachelor degree;
Required skills
Global Responsibility and Teamwork:
- Serves and contributes to UNDP's vision, mission, values and strategic objectives
- Plans, prioritizes and executes tasks on time
- Participates effectively in an environment based on teamwork, information sharing, collaboration and cooperation with others
- Responds flexibly and positively to change through active participation
- Adheres to established rules and standards of professional conduct in all circumstances
Interactive skills:
- Recognises and responds appropriately to the ideas, interests and concerns of others, showing great sensitivity to difference
- Establishes performance standards and targets, and takes responsibility for them
Partnership and Networking:
- Seeks and applies knowledge, information and good practice from within and outside UNDP
Results Orientation:
- Plans and delivers quality results to achieve intended objectives
Innovation and Discernment:
- Contributes innovative and practical ideas and approaches to address challenging situations
- Strives to provide quality client-centred services (internally and externally)
Communication skills:
- Demonstrates good written and oral communication skills
Job Knowledge and Expertise
- Performs daily tasks in an orderly, efficient and systematic manner, adapting to changing workloads
- Uses information technology as a tool and resource
Is self-motivated and demonstrates an ability to pursue personal development and learning
Desired skills in addition to the competencies covered in the Competencies section
- Experience working in an international organization or Global Fund project is desirable.
- Ability to work in a team and under pressure
- Ability to work in a team and under pressure;
- Initiative, judgement and responsibility;
- Ability to plan and organise work and to respect the rules and procedures in force;
- Ability to write reports clearly and concisely;
- Respect for confidentiality and discretion.
- Proven professional experience in the use of computers and office software (MS Word, Excel, etc.),
Required Language(s)
The candidate must have a perfect command of Portuguese, and a working knowledge of English or French
Professional Certificates
N/A
Disclaimer
Female candidacies are strongly encouraged.
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence. We strongly encourage female candidacies.
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