VAC-7478 National - Admin / Finance Assistant

Addis Ababa

Organization: CTG - Committed To Good
Location: Addis Ababa
Grade: Level not specified - Level not specified
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
- Children's rights (health and protection)
Closing Date: Closed

Job description

CTG overview	CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006. CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions. Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services. Visit www.ctg.org to find out more
Overview of position	Ensure that all the data received or sent from various sources are properly checked, analysed & recorded. In turn produce the required output at all times in accordance with the established procedures, normative guidelines as set in the logistics fleet manual.
Role objectives	Under the direct supervision System Information, Fleet Administration Officer & in coordination with fleet logistics staff, the incumbent shall perform the following duties: Ensure that any information / data or reports requested are properly carried out and expedited in an efficient manner. Responsible to ensure that all staffs attendance is updated on timely manner without any errors. Maintains a variety of attendance records, schedules & files (manual & computer) (e.g. contact and telephone logs, attendance, etc.) for the purpose of providing reliable information. Prepare leave form & track the staff on leave. Communicate with truck drivers on field & update the management on the convoys movement. Responds to inquiries from a variety of staffs of field on attendance & payment issues. Purges file to eliminate duplication of data. Ensure adequate record keeping & manage all documentation. Share experiences gained with other staff members, strive towards creating good team building & harmonious atmosphere. Perform any other duties as requested by immediate supervisor. Performance criteria: Familiarity with standard concepts, best practices in data entry & expedited in an efficient manner. Skills to operate common office equipment. Good operating skills in handling HF & VHF communication radios. Competencies in data entry, analysis & management. Knowledge of proper bookkeeping & inventory management. Excellent written & verbal communication skills. Responsible to maintain accuracy in inventory of all WFP assets at high level.
Project reporting	The incumbent will work under the direct supervision System Information, Fleet Administration Officer & in coordination with fleet logistics staff.
Key competencies	University Degree in Computer Science / Statistics / Accounting Comprehensive understanding & good working knowledge with database. Good working knowledge with complete MS Office suite. Extensive experience gained using a computerised fleet management system, preferable although not a requirement. Experience gained in logistics and fleet field considered as asset. Excellent command of English.
Team management	The incumbent will liaise & cooperate with all WFP Staff & relevant commercial entities, person reporting will include: Logistic Associate. Data Analyst.
Further information	To be advised.
Disclaimer: At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.