Senior Logistics Associate G7

Gambia

Organization: WFP - World Food Programme
Location: Gambia
Grade: Administrative support - GS-7, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Administrative support
- Logistics
- Supply Chain
Closing Date: Closed

TERMS OF REFERENCE

Title of Post: Senior Logistics Associate

Type of Contract: Fixed Term

Level: G7

Unit/ Division: Supply Chain

Duty Station Banjul, The Gambia

Duration: One year

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Why work at WFP?

SAVING & CHANGING LIVES ❤

Make a difference, the world will notice.

We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future!

GLOBAL COMMUNITY 🌍

Build bridges that unite people across the world. Being part of a global, diverse and

multicultural community like WFP, will continuously expose you to new ideas and

perspectives.

UNLIMITED POSSIBILITIES 💡

Unlock possibilities you never thought you'd find.

WFP goes anywhere it is needed and does whatever it takes to get the job done.

Join us to make a difference!

For more details about WFP contractual modality and salary, please follow this link: https://icsc.un.org/

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Our response to emergencies - saving lives and livelihoods either through direct assistance or by strengthening country capacities – remains at the heart of our operations, especially as humanitarian needs become increasingly complex and protracted, such as those brought about by the COVID-19 pandemic.

BACKGROUND AND PURPOSE

WFP Gambia’s Country Strategic Plan (CSP) 2019 - 2021 aims to support the Government in reaching the National Development Plan (2017 - 2021) goals through investments in sectors relevant to Sustainable Development Goal 2. This CSP positions WFP as an enabler for the Government and combines direct implementation and capacity support in the enhancement of the national transition process. WFP support constitutes direct operational support, knowledge transfer and technical assistance and it contribute to WFP's Strategic Results 1, 2, 3 and 5 in line with the National Development Plan, the National Social Protection Policy and the United Nations development assistance framework for 2017–2021.

The CSP focuses on contingency plans for response to shocks (Strategic outcome 1); building the resilience of vulnerable populations through nutrition-sensitive and gender-responsive social safety nets for children in primary and early childhood education, pregnant and lactating women and girls, children under the age of 5 and livelihood support to smallholder farmers (Strategic outcomes 2, 3 and 4) and capacity strengthening to facilitate the alignment of national policies through an integrated approach to food and nutrition security that includes the school meals programme, nutrition interventions, social protection, disaster risk reduction and early-warning systems (Strategic outcome 5). Critical new focus areas will be support for development of a social protection system focused on mainstreaming the national school meals programme as a national safety net, food fortification and south south and triangular cooperation. The country office (CO) aims to streamline all planning and implementation processes to ensure alignment with corporate standards and procedures.

JOB PURPOSE: To provide a range of specialised support functions and lead a team performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY RESPONSIBILITIES

Under the overall guidance and direct supervision of the Supply Chain Officer, the Senior Logistics Associate will be responsible for the following:

Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
Manage logistics vendors’ contracting and selection activities including vendor assessments, performance monitoring and measurement, supported by analysis and recommendations.
Manage complex operational issues and provide solutions or recommendations related to all assistance modalities, using initiative and following processes, to ensure the provision of timely resolutions with excellent client service mind-set.
Ensure adequate commodity accounting controls in relation to Logistics Execution Support System (LESS), including timely data input, clear documentation flow and good quality documentation are in place and regularly monitor compliance.
Perform vendor invoice processing and management.
Effective supply chain funds management; contribute to the preparation of project documents including regular food transfer cost monitoring report, supply chain cost matrix revisions, and other budgetary issues; funding proposals; financial analysis and budget reviews, drawing out insights and recommending actions to the supervisor to optimize use of available funds.
Responsible for the management of the WFP warehouses; Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary; support oversight for commodity accounting data quality and integrity.
Provide comprehensive analyses of operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
Manage and coordinate a full range of documentation processing for execution of logistics operations (e.g. transport planning, customs clearance, invoice verification), take appropriate actions to address issues and recommend improvements in processes.
Perform research, collect data and conduct analysis to produce comprehensive reports (e.g. market assessments, CSC, SPRs, financial closure, physical inventory, transport performance) providing insight and recommendations that enable informed decision-making.
Coordinate and liaise with internal and external stakeholders to support logistics operations management and strengthen partnerships on humanitarian supply chain.
Manage a team(s) of logistics staff by building productive relationships and providing technical advice, coaching, guidance and training, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
Participate in market assessments and transfer reconciliation for cash-based transfer activities.

Perform any other tasks as required.

OTHER POST REQUIREMENTS (details to be determined by Post Managers):

This section is optional to describe additional responsibilities & knowledge required for the specific job.

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

Leads by Example with Integrity

Upholds WFP values, principles, and standards

Demonstrates and encourages others to uphold the WFP values, principles and standards

Respects others and values diversity

Values diversity using respectful and inclusive language, and encourages others to do the same

Stays focused and calm under pressure

Stays focused and calm when under pressure and encourages others to do the same

Demonstrates humility and a willingness to learn

Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments

Delivers results for maximum impact

Holds self and/or others accountable for the delivery of results

Delegates appropriately

Delivers results against delegated tasks and seeks guidance and support where needed

Adapts readily to change

Responds readily to change adjusting work as needed

Fosters Inclusive and Collaborative

Is inclusive and collaborative

Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues

Gives timely and constructive feedback

Supports development for others by giving timely and constructive feedback

Builds and shares new perspectives

Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic

Thinking

Communicates and fulfils WFP’s vision

Fulfils WFP’s vision and is able to explain how their objectives support the vision

Embraces curiosity and new ways of doing things

Demonstrates curiosity, and proposes new ways of doing things when relevant

Analyses and evaluates data

Gathers data and shares knowledge to inform team decision making

Considers the impact of decisions

Implements decisions and asks questions to understand the impact for wider objectives

Builds and Maintains Sustainable Partnerships

Builds partnerships

Builds partnerships by seeking out opportunities to work with others

Collaborates to deliver common objectives

Collaborates with partners by sharing information and working together to deliver common goals

FUNCTIONAL CAPABILITIES:

Capability Name	Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization	Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.
Planning, Project & Resource Management	Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence based proposals.
Information Management & Reporting	Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.
Market Analysis, Contracting and Operational Execution	Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
Warehouse and Inventory Management	Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination	Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

- Experience coordinating with transportation providers and third parties.
- Experience leading a team of national staff.
- Experience assisting in project management.
- Experience in preparing and managing budgets.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education:	Completion of secondary school education. A post-secondary certificate in the related functional area (Transport, Economics, Engineering, Supply Chain, Logistics, Business Management or another related field).
Experience:	Six or more years of progressively responsible work experience in supply chain or related field.
Language:	Verbal and Written fluency in English language.

QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY.

Only Gambian nationals or holders of valid residence and work permits are eligible to apply for this position.
Applications are to be submitted and received online and in English language only.
WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job. Please ensure that your application contains accurate and complete information on academic qualifications, employment record and language skills.