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Monitoring and Reporting Officer

Beirut

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Beirut
  • Grade: Junior level - IICA-1, International Individual Contractors Agreement
  • Occupational Groups:
    • Communication and Public Information
    • External Relations, Partnerships and Resource mobilization
    • Monitoring and Evaluation
    • Documentation and Information Management
  • Closing Date: Closed

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - Job-specific

The overall situation in Lebanon remains challenging with all the sectors being affected. According to the United Nations Economic and Social Commission for West Asia, the poverty rate in Lebanon rose dramatically from 28 percent in 2019 to 55 percent in 2020. Furthermore, the average cost of the food Survival Minimum Expenditure Basket (SMEB) registered an increase of 183 percent nationally, between October 2019 and December 2020. The COVID-19 pandemic has further exacerbated the overall situation whereby as much as two-thirds of Lebanese households had a reduction in income since the onset of the pandemic in March 2020.

At the request of the Government of Lebanon and with donor support, the United Nations Office for Project Services has been requested to provide monthly stipends (cash payments) to critical population segments in Lebanon under an agreement with an aim to ensure the overall stability of the country. The project is envisaged to last 10 months and will benefit over 100,000 individuals each month. 

The specific project will contribute to the Political, Peace, Security, and Governance (PPSG) pillar of the UN Strategic Framework. The project contributes towards Sustainable Development Goal 16: “Promote peaceful and inclusive societies for sustainable development, provide access to justice for all and build effective, accountable and inclusive institutions at all levels”.

Functional Responsibilities

Under the overall supervision of the Director of the Amman Operational Hub and the Head of Programme, and under the direct supervision of the Project Manager, the Monitoring and Reporting Officer will be required to perform the following duties and responsibilities:

1. Project Monitoring:

  • Develop and implement Monitoring & Evaluation plan including performance  indicators, establishing baselines and methodology including surveys for measurement of performance;

  • Ensure that performance indicators and targets remain relevant and in accordance with the project design and workplan;

  • Analyze and prepare evidence-based monitoring reports during and upon the completion of project;

  • Undertake regular monitoring visits to the project sites independently or together with the Project Manager and the Project Team;

  • Review, maintain and monitor the project risk register on regular basis and flag any high risks, including HRDDP risks,  that may have a potential negative impact on the project to the Project Manager;

  • Draft TORs for the project evaluation;

  • Propose possibilities for further impact monitoring;

  • Perform any other duties as requested by the Project Manager.

2. Project Reporting 

  • Prepare progress and monthly highlight reports in coordination with the project team, the Programme and  Partnership teams;

  • Ensure timely and quality submission of reports as identified in the project agreement through coordinating inputs and drafting reports related to project activities;

  •  Act as a focal point for the collection, analysis and dissemination of data/information relevant to verification, monitoring and inspection activities in coordination with the Database Officer.

  • Knowledge Management & Networking

  • Interact and follow up with the Project Manager and the project teams to solicit case studies, lessons learned, success stories, and best practices for internal and external sharing;

  • Lead the preparation of success stories and best M&E practices for inclusion in internal and external communication products;

  • Contribute to the project planning processes in terms of sharing lessons, best practices and/ or success stories derived as part of the project monitoring.

3. Monitoring and Progress Controls

  • # of developed and implemented M&E plan that includes performance indicators, baseline and targets

  • # of monthly/quarterly reviews of achievements as per the set indicators and targets

  • # of quarterly/ final evidence based monitoring reports analyzed and prepared.

  • # of monitoring visits conducted to the project site on a monthly basis.

  • # of monthly revisions of the project risk register 

  • # of quality and timely prepared monthly and/or highlight reports in coordination with the project team, the Programme and  Partnership teams

  • # of lessons learned, success stories, and best practices generated for internal and external sharing on a quarterly/ semi annual basis

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education: 
  • Advanced university degree (Master degree or equivalent) preferably in project management, development policy and/ or planning, business administration, international development/relations or any relevant discipline.(5 years experience).
  • A first level university degree (Bachelor degree) preferably in project management, development policy and/ or planning, business administration, international development/relations or any relevant discipline with a combination of 2 additional years of relevant experience may be accepted in lieu of the advanced university degree. (6 years Experience).
Experience:

  • Minimum of 5 years of progressively responsible experience in programme/project monitoring, evaluation and reporting in either national or international organizations is required.  

  • Experience in producing evidence-based monitoring reports is required. 

  • Experience in setting up and managing project monitoring and evaluation systems is required.

  • Demonstrated experience in application of innovative technologies in monitoring and tracking is highly desirable.

  • Experience in the humanitarian and/or development sector is required. 

  • Experience in the Middle East is desirable. 

  • Experience with an international organization and/or UN agencies is desirable.

  • Computer literacy in particular MS Word, Excel, Visio, and PowerPoint.

Language:
  • Fluency in English is required.
  • Knowledge of Arabic and/or French is desirable

Contract type, level and duration

Contract type: IICA Contract level: IICA-1
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
This vacancy is now closed.
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