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INTERN - HUMAN RESOURCES [Temporary]

Brindisi

  • Organization: UN
  • Location: Brindisi
  • Grade: Internship
  • Occupational Groups:
    • Human Resources
  • Closing Date: 2022-07-30

Org. Setting and Reporting

The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all peacekeeping and special political missions around the world as well as to other UN Offices, Agencies Funds and Programs.

This Internship is located in the Human Resources Unit (HRU) within Central Service at the United Nations Global Service Centre, Brindisi, Italy.

The Intern will work under the direct supervision of Chief, Human Resources Officer.

The Internship is for a minimum period of four months with a possible extension up to six months.

Responsibilities

Our interns work as full members of our team. They pursue projects that are designed to make a significant difference in UNGSC, in addition to experiencing and have opportunities to learn about the United Nations overall.

Within delegated authority, the Intern may be responsible for the following duties:
• Conducts research on a diverse range of issues using multiple sources; selects relevant material, analyses information, and presents findings for internal review.
• Assists in planning and organizing an HR social media communication campaign; assists in preparing background documentation, drafting correspondence/communications, reports, and presentations.
• Participates in meetings, conferences, and seminars, drafts summary reports and minutes as well as monitors and follows-up on relevant actions.
• Reviews project and progress reports, summarizes findings and lessons learned.
• Assists in designing, organizing, planning and managing the collection, evaluation, analysis, compilation, reporting and dissemination of statistical data.
• Creates graphically engaging power point presentations incorporating analytical data.
• Presents visual concepts and ideas in a compelling manner.
• Develops visual solutions derived from multiple data sources to enable insight and HR management decision-making at various levels.
• Assists in the planning and coordination of meetings and conferences.
• Contribute to preparation and review of documents, including guidelines, reports, meeting minutes, newsletters, etc.
• Assists in improving the digitization and distribution of official documentation.
• Develops an inventory of documentation to be retained, and participates in record keeping improvement projects provides.
• Experiments with and explores new tools and approaches to improve team processes.
• Brings creative thinking to the team and being willing to share.
• Contributes to special HR project such as staff engagement, performance management, gender and geographical distribution etc.
• Provides statistics and runs reports related to the internship programme for the Department of Operational Support and all other Entities administered by the Department of Operational Support.
• Assist with the hiring, on boarding and administration of interns, including organization of learning events and town hall meetings.
• Conduct research of internship practices with other offices un the UN Secretariat as well as across international organizations and identify best practices;
• Supports the launch and maintenance of social media accounts and initiatives in coordination with HQ as well as working on the internship external and internal webpages.
• Help with the streamlining of the internship programme both at HQ and the UNGSC.
• Support the preparation of senior-level meetings, conferences, and engagements.
• Prepare research, analysis, and policy options for improved operational support.
• Attend meetings with UN counterparts and committees, and coordinate follow-up to decisions.
• Assist in speechwriting, messaging, preparation of reports and background documents.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

Please note that to qualify for an internship with the United Nations Internship Programme, the applicants must meet one of the following requirements:
- Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or
- Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor's level or equivalent);

The Intern is expected to:
• Be computer literate in standard software applications such us MS Word, Excel, Power Point, etc..
• Have a keen interest in analytics, information management, visualization, and performance optimization.
• Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Knowledge of Data Management is an advantage.
Good communication skills is an asset.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required.
Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat. Knowledge of another official United Nations language is an advantage.

Assessment

Potential candidates will be contacted by the hiring manager directly for further consideration.

Special Notice

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions.

For this Internship, multiple positions are available.
The internship is UNPAID and full-time (i.e. an intern is expected to work five days per week (8:00 a.m. - 4:30 p.m.) and there should be no expectation of employment within the UN after an internship.

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.

Incomplete applications will not be reviewed.


The Cover Note must include:

• Title of degree you are currently pursuing (what are you currently studying?), and the specific subjects taken.
• Graduation Date (when will you graduate or when did you graduate from the programme?).
• Your availability for the internship (start and end date): the minimum duration of an internship is two months and can be extended up to a total period of six months.
• List IT skills and programmes that you are proficient in.
- List your top three areas of interest/department preferences.
• Explain why you are the best candidate for the Office of the Human Resources..
• Explain your interest in the United Nations Internship Programme.

In your Personal History Profile (PHP), be sure to include all past work experiences, IT skills and programmes that you are proficient in, and three references.

Due to a high volume of applications received, ONLY successful candidates will be contacted.

Interns shall not be eligible to apply for or be appointed to any position in the Professional or higher categories or at the FS-6 and FS-7 levels in the Field Service category during the period of the internship and the six months immediately following the expiration date thereof.

Applicants who are children or siblings of a staff member shall not be eligible to apply for an internship at the United Nations. Applicants who are otherwise related to a staff member may be engaged as interns, provided that they are neither assigned to the same work unit as such staff member nor placed under the direct or indirect supervision of such staff member. For purposes of this instruction, "child" means: (a) the child of a staff member; (b) the child of the spouse of a staff member (stepchild); or (c) the son- or daughter-in-law of a staff member. "Sibling" includes a half-sibling or step sibling.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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