Internship Operations Unit

Background

The UNDP Operations Unit provides operational support services to the UNDP Projects as well as other UN Agencies in the area of Human Resources, Finance, Procurement and General Administration.

Position purpose

The intern will assist the Operations Unit (Procurement, HR, IT and Admin/Finance Unit) by providing support to one of the unit of the Operations ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. The intern promotes a client-oriented and consistent with rules and regulations approach n the Unit.

Duties and Responsibilities

• Assist in maintaining proper filing of the Unit papers and sort, classify and file documentation according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order;
• Assist with archiving: prepare procurement materials for archiving, register the archived files, update the register of archived file;
• Produce ID Badges and UN ID Cards, maintain registration thereof in relevant database;
• Maintain the document flow within the unit;
• Perform ad hoc inspections of materials or files in order to ensure correct placement,legibility, and proper condition;
• Perform ad hoc clerical assignment as required;
• Assists to process of projects’ requests for payments (cash payment, bank transfer, travel claims, adjustments and travel);
• Support in updating vendor database and market research at national and international level for different category of goods, services and works based on consolidated procurement plan;
• Performs other duties as required.

  Institutional Arrangement

The Intern works in close collaboration with the Management Support and Business Development, Programme, Operations teams and projects’ staff in the CO staff to exchange information and ensure consistent service delivery.

Competencies

Required skills and competencies

• A well-organized individual with the ability to multi-task;
• Ability to work productively and effectively with others and individually;
• Respect for the principles of the United Nations Charter and the UNDP Statement of Purpose

Desired additional skills and competencies

• Strategic thinking;
• Financial analysis;
• Ability to use information and communication technology as a tool and resource;
• Result and client-orientations;

Required Skills and Experience

Min. Academic Education

a) Be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent) in finance, economy, procurement, logistics, ICT or other related fields;

(b) be enrolled in a graduate school programme (second university degree or equivalent, or higher);

Min. years of relevant Work experience 

Demonstrated interest and/or experience in operations procedures (administration, HR, procurement, IT, finance), projects/programmes implementation.

Required Language(s) (at working level)

Fluency in English, proficiency in Uzbek and Russian languages

Others

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.