Administrator/Programme Analyst

Introduction

The temporary position is located in the Bureau for Employers’ Activities (ACT/EMP) in Geneva but works with the global team of ACT/EMP both at ILO headquarters and in the field.    

ACT/EMP plays a pivotal role in mainstreaming tripartism and social dialogue into the technical work of the ILO. It seeks coherence between the priorities of the Employers’ Group and the work programme of the technical units in the Office.  It supports the technical units in their work with constituents in the field.  The Bureau runs a global programme of development cooperation designed to strengthen employer and business representative organisations in line with deliverables outlined in the ILO Programme and Budget.  It also provides technical support to Employer constituents represented in the various governance organs of the Organization (Governing Body, International Labour Conference etc).

The incumbent manages the smooth operation of ACT/EMP’s financial services, serves as financial certifying officer, and is responsible for providing a wide range of administrative and programming functions covering programme and budget and development cooperation activities. This includes planning, analysing and appraising programme and budget proposals and activities and monitoring programme implementation to identify problems and trends to inform decision-making.   The incumbent of the position maintains close working relations with employer constituents in terms of respect for ILO programming and financial rules and procedures.

The position reports to the Deputy Director of ACT/EMP and works closely with the Director.

Description of Duties

1.    Provide information on programme priorities, assist with the preparation of programme proposals, analyse and comment on proposals to serve as a basis for decision-making, discuss proposals with colleagues and management.
2.    Examine programme and budget proposals and evaluate priority in accordance with overall programme and budgetary objectives as well as long-term planning. Draft reports based on these analyses with recommendations for acceptance or revision of budget proposals.
3.    Coordinate timely inputs into the Strategic Management Module as required for the Implementation Planning and the biennial Programme Implementation. Review programme monitoring reports and draft comments on designated aspects. 
4.    Formulate reports and documents such as programme briefs and resource allocation comparisons.  Manage and prepare the internal quarterly reviews of global spending and delivery.   Analyse the programming and delivery of regular budget, regular budget technical cooperation and other budget sources, prepare and analyse development cooperation planning and delivery statistics, making recommendations for corrective action etc to the Deputy Director.
5.    Provide administrative and technical backstopping to projects. Ensure delivery of the projects in compliance with the ILO programming guidelines, administrative and financial procedures. Support the formulation, implementation and monitoring of development cooperation proposals and ensure their conformity with Office rules and priorities.
6.    Monitor project implementation in terms of expenditures and substance and prepare periodic analyses of the financial situation. Identify problems and resources or financial deficiencies. Initiate and make recommendations on corrective action to the Deputy Director when necessary. 
7.    Manage the operation of the financial services of ACT/EMP and prepare related managerial reports
8.    Prepare correspondence as well as administrative decisions and recommendations for acceptance or revision of budget proposals on the basis of instructions from the Deputy Director. 
9.    Attend PROGRAM, HRD and BUDGET meetings and keep the Deputy Director and Director of ACT/EMP regularly informed of administrative, programme and financial matters. Take and prepare minutes at the meetings. 
10.    Brief and provide support when required to ACT/EMP on administrative and financial procedures. 
11.    Prepare draft replies to internal and external audit observations as appropriate.  Prepare the ACT/EMP Risk Register. 
12.    Undertake missions, when necessary, to review financial and administrative matters of projects.
13.    Under the supervision of the Deputy Director, develop manuals on administrative and financial rules as well as on internal procedures and provide training where appropriate to ACT/EMP field and headquarters colleagues.
14.    Administer staff movements. Administer contractual agreements including external collaboration contracts.
15.    Perform other relevant duties as assigned.

Desirable Profile

Education

First-level university degree.

Experience

Five years of directly related administrative and financial experience of which three years at the international level.  Knowledge and practical experience of working with employer organizations.

Languages

Excellent command of one official language (English, French, Spanish) of the Organization and a working knowledge of a second official language.

Competencies

In addition to the ILO core competencies, this position requires:

Sound knowledge of financial rules and regulations. Good knowledge of Office’s policies, administrative procedures and practices. Ability to research and interpret various guidelines and policies for application to address difficult administrative related issues. Excellent analytical skills.  Ability to resolve complex problems.  Good drafting and communication skills. Computer applications skills. Organisational skills. Ability to develop and monitor a budget of a programme or a project. Good knowledge of the work unit’s operations, objectives and technical field and ability to effectively monitor work programme and resources.   Excellent collaboration skills. Ability to work in a team.   Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.