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Finance and Budget Associate

Kenya

  • Organization: UNV - United Nations Volunteers
  • Location: Kenya
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
  • Closing Date: Closed

Details

Mission and objectives

Since its inception in 1972, the United Nations Environment Programme (UNEP) has been the global authority that sets the environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations. Headquartered in Nairobi, Kenya, UNEP works through its divisions as well as regional, liaison and out-posted offices and a growing network of collaborating centres of excellence.

Context

Being an essential part of the Corporate Services Division, the Budget Office provides strategic support and promote the sound, efficient and effective management and utilization of UN Environment financial resources as an instrument in the achievement of the Programme of Work and overall organizational goals. This UNV assignment will be an added value to the Budget Office, by enhancing the formulation, administration and management of the corporate and core funding sources, further ensuring the equitable, prudent, transparent and accountable allocation and use of funds in compliance with the UN Financial Rules and Regulations.

Task description

Under the direct supervision of Head Programme Budget Unit or delegate the UN Volunteer will undertake the following tasks: • Assists with the collation and summarisation budget proposals in terms of UNEP resourcing requirements such as staff and non-staff requirements, including programmatic aspects, assists, reviews and revises data with respect to the finalization of the budget proposals. • Supports the administration and monitoring of core and extrabudgetary resources, including review of agreements, assesses compliance with regulations and rules and established policies and procedures and advises the supervisor of any issue. • Processes redeployment of funds in accordance with the established procedures. • Supports the review of efficient and effective use of budgetary resources by contributing to the robust monitoring of budget utilization and timely provision of information to the management for decision making; assists with support to fund centre/programme managers on budget implementation. • Assists with the preparation of budget performance reports. Assists with the review of the performance reports for valid and adequate variance explanations between approved budgets and actual expenditures. • Provides budget and finance support to Fund Center managers for all relevant activities and as well at the year-end reviews of budget commitments and finance items in accordance with established criteria. • Prepare presentations and relevant documents in different formats for meetings and clients. • Prepare Division/Organization wide broadcast/communication material relevant to the Budget Unit activities. • Answer to correspondence promptly, including email, phone calls and one-on-one discussions. • Help the budget office to schedule meetings and appointments. • Take notes and minutes in meetings. • Carries out duties consistent with the financial delegation in adherence with the UN Regulations and Rules. • Supports with input, advice and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules and relevant guidelines under the direction of the supervisor. • Support the analysis, preparation and delivery of strategic reports and business intelligence to operational counterparts and UNEP leadership on financial resourcing and stewardship, and organizational performance. • Undertake research and write reports on different issues as requested. • Provide updates and reports on various given tasks and responsibilities. • Any other related tasks as may be required or assigned by the supervisor. Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

This vacancy is now closed.
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