IT Staff Assistant G5, Fixed Term Contract

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SAVING LIVES. CHANGING LIVES.

WHAT IMPACT WILL YOU HAVE WORKING WITH US?

My WFP Story

“My main motivation comes from providing excellent service to every customer with whom I come into contact. To work in a challenging position which offers experience, innovation, creativity, teamwork "-  Business Support assistant 

The United Nations World Food Programme (WFP) seeks individuals of the highest integrity and professionalism who share our humanitarian principles

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

ABOUT WFP

The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The WFP Regional Bureau for Eastern and Central Africa (RBN) is based in Nairobi and provides strategic direction, technical guidance, resource mobilization, and management support to WFP operations and activities in ten countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, Sudan, South Sudan, and Uganda.

JOB PURPOSE

The World Food Programme Technology (TEC) unit at the Regional Bureau for Eastern Africa has developed and is continuing to enhance and maintain a set of digital solutions to help Country Offices achieve their objectives:- The overarching goal of the TEC) unit is to continue with the modernization and utilization of enabling technologies.

The Staff Assistant will perform administrative, financial, and information management functions for the Technology (TE)C unit and will require the ability to interpret policy and guidance to facilitate effective service delivery.

STANDARD MINIMUM QUALIFICATIONS

Education:    Bachelor's  degree in Business Management, Communication, International Development, Information Technology, Information Sciences, Business Administration, Strategic Management

Experience:  Two to three years of progressively responsible work experience in the relative business stream with experience in general administrative work. Experiences working in a multicultural and fast-paced environment and in a large organization are beneficial.

Languages:    Fluency in both oral and written communication in English.

KEY KNOWLEDGE AND SKILLS

• Knowledge of specialized common business practices and methods gained through relevant technical training and experience.
• Proficient in the use of office equipment and computer software inclusive of Office 365
• Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record financial transactions.
• Good communication skills are required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.

KEY ACCOUNTABILITIES (not all-inclusive)

What you will do:

• Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.
• Maintain relationships with a range of individuals through the provision of business support to assist in information sharing and service delivery to RB staff.
• Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
• Ensure adherence to corporate and country office policies and procedures related to beneficiary management and cash transfers dispersal.
• Create and maintain an electronic information management system on the shared space for documents, records, and databases, ensuring the unit’s information is organized and readily available for staff.
• Serve as secretariat for functional team meetings.
• Proofread reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.
• Contribute to the improvement of business procedures and processes. Collect and perform basic analysis of data to contribute to quality business information management.
• Perform any other duties as required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has demonstrated a sound understanding of WFP administrative operating standards and awareness of international humanitarian development issues through day to day work.
• Has provided ad-hoc guidance to new staff members.

TERMS AND CONDITIONS

DEADLINE FOR APPLICATIONS

June 7, 2022

Only shortlisted candidates will be contacted

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.