Programme and Budget Officer (P-2)

About Us

The Administration Division (ADM) is responsible for assuring the effective management of the financial and human resources, information technology, procurement, support services and training functions within the Technical Secretariat (TS).

The Budget and Finance Branch (BFB) applies best practice budgetary and financial support services to the OPCW.

The Branch is responsible for developing and managing the OPCW Programme and Budget, supporting the management and reporting of extra-budgetary funding, preparation of the OPCW Financial Statements, collecting assessed State Party contributions and other income, and administering all payments for the organisation. The Branch carries out its functions in accordance with the financial regulations and rules and decisions of the OPCW policy-making organs and serves as a key interlocutor with the Organisation’s External Auditor.

General Information

• Contract Type
  Fixed-term Professional
• Grade
  P2
• 
  Total Estimated monthly remuneration depending on post adjustment and family status: USD
  5.929
• Closing Date
  23/06/2022

Responsibilities

Job Summary

The Budget and Finance Branch is looking for a colleague to join the team responsible for budgetary matters. In a dynamic and fast paced environment you will be part of a team responsible for coordinating effective allocation of resources through developing OPCW’s programme and budget in line with the strategic objectives of the Organisation. Working closely with programme managers you will monitor the effective implementation of the programme and budget and provide advisory and problem resolution when needed. The Budget and Finance Branch is a close team that is at the centre of strategic financial change in approaches and practices for the Organisation and as a member of the team you will be an important part of this change.

Main Responsibilities

Under the guidance of the Head, Budget you will assist with the preparation of the OPCW Programme and Budget and look after its implementation, forecasting, and reporting.

In this role you will work closely with the various sections of the Budget and Finance Branch including the Accounts and Reporting Section to monitor the implementation and reporting of expenditures. You will be responsible for meeting with the Programme Managers and staff to schedule and plan the implementation of the Programme and Budget. You will also work with Procurement and the Human Resources offices/Branches to align procurement and staffing with Budget planning and forecast.

For a complete Job outline click here.

Qualifications and Experience

Education

You should have an advanced university degree in Business Administration, Finance, Management, Economics, Public Administration or related area. A first university degree with qualifying experience (minimum 4 years) may be considered in lieu of an advanced university degree. Professional experience or specialized training (with a minimum of 8 years’ experience) may also be considered in lieu of a university degree.

Knowledge and Experience

Essential:

For this job you need at least 2 years, with an advanced university degree, of progressively responsible experience in the fields of project management, budget preparation and financial administration in a national and/or international environment.
Alternatively, you need 4 years with a first university degree or 8 years with professional experience or specialized training may be considered in lieu of an advanced university degree.

• Practical knowledge of the principles of programme and budget formulation, planning and management, and proven experience developing programme and extra-budgetary project plans and proposals and have worked in the formulation of annual and/or biennial budgets.


• Knowledge of Results-Based Management (RBM) and UN system financial procedures and accounting standards with experience in developing and implementing RBS, including Results-Based Budgeting (RBB);


• Work in budget forecasting and implementation tracking;


• Work exposure to year-end closure for budget related matters;


• Experience in programme and project planning, including extra-budgetary resource management.

Desirable:

• Experience in the use of computerised accounting and ERP systems would be an advantage;


• Work experience in the UN Common System and familiarity with IPSAS principles would be an asset;


• Experience in the use and implementation of ERP systems in particular budgetary module(s), associated budgetary processes and reporting.

Skills and Competencies

• Ability to draft project proposal and programme plans;


• Analytical and conceptual skills and a proven ability to interpret budgetary data and information within the context of a results-based management approach;


• Proven planning, organisational, coordination, negotiation and problem-solving skills;


• Inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;


• Ability to develop and implement financial policies and procedures;


• Proven information technology skills, including proficiency in Microsoft desktop packages, notably Excel;


• Ability to ensure an effective productivity and achieve goals; ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities;


• Ability to work in a team and to establish and maintain effective working relationship with people of different national and cultural backgrounds.

Languages

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Additional Information

This fixed-term appointment is for the duration of two years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules.

The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years.

The mandatory age of separation at the OPCW is 65 years.

Fixed-term staff members participate in the OPCW provident fund. A monthly staff contribution is met with a doubled amount by the OPCW to ensure separating staff have the capital necessary to move on to new challenges.

The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.

Only fully completed applications submitted before the closing date and through OPCW CandidateSpace will be considered. Only applicants under serious consideration for a post will be contacted.

Applications from qualified female candidates are strongly encouraged.

OPCW General Terms and Conditions

Important notice for applicants who are currently insured under the Dutch Social Security system

Although headquartered in the Netherlands, the OPCW is not a regular Dutch employer but a public international organisation with its own special status. Please be advised that if you are currently insured under the Dutch Social Security system, you will be excluded from this system as a staff member of the OPCW. You will consequently be insured under the organisation’s system. The above also applies to your dependents unless they are employed by a regular Dutch employer, they are self-employed in the Netherlands, or are receiving Dutch social security payments.

Please refer to the website of the Ministry of Social Affairs and Employment for more information about the possible consequences for you and your dependents, such as exclusion from ‘AWBZ’ and ‘Zorgverzekeringswet’ coverage: ‘Werken bij een internationale organisatie’.